e-Assessment Procurement

Location

The University of Edinburgh campuses

Description

This procurement will result in an updated eExams (eAssessment) tool and service for the University of Edinburgh. Supported centrally this service will be available across schools. Expected functionality will cover but not be limited to multiple question types, exam authoring workflows, marking workflows, feedback workflows for students, plus reporting and search facilities. We expect this service to be used by a wide range of stakeholders for exams, in-course assessment, and formative assessment. Stakeholders will include academics, administrative staff, learning technologists and students from across the institution. The highest scoring 5 qualified bidders will be invited to the ITT stage. In the event of a tie, bids will not share a ranking; therefore only in the event of a tie for 5th place will more than 5 bids be taken through to ITT stage. A draft outline specification (for information only) will be attached in PCS-T to help guide bidders' response to the selection stage.

Total Quantity or Scope

We expect this service to be used by a wide range of stakeholders for exams, in-course assessment, and formative assessment. Stakeholders will include academics, administrative staff, and students from across the institution. The potential benefits to the University should align with the following. - Taking this timely opportunity to update the service when digital assessment is under great focus can result in a service that is fit for purpose, straightforward to use and will benefit the whole university. - A cloud-based service should reduce the complexity of upgrades/updates/patching and make it possible to do updates more quickly and frequently, with less downtime and fewer problems. - By procuring a system that is more fit for purpose the aim is to reduce the overall expenditure in this area and have a more sustainable service going forward. - Reduce the strain on the estate in the physical management of assessments. Managing more of our exams digitally would reduce our reliance on physical space and increase the flexibility with which we may schedule exams. - An e-exams solution would provide a more robust way of managing assessments electronically/remotely into the longer term as we change the nature of our assessments. - There is the potential for wider use of e-assessment throughout a course to support assessment for learning as well as opportunities for more diagnostic assessment and formative assessment, giving students more feedback on their performance and supporting their learning. - An e-exams solution will be beneficial not only to campus-based students but will also support the development of wholly online courses/programmes as well. The contract term in years will be 3+2+2. Please note suppliers MUST review the Ts&Cs applicable to this contract PRIOR to SPD and tender submission. These can be found within the attachments section of PCS-T. Please note, the ITT available at release of this notice is a draft. The final ITT will be available for access on Monday 17th May.

Renewal Options

+2 +2

Award Criteria

CPV Codes

• 48190000 - Educational software package

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Award on basis of price.

Other Information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015 NOTE: Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (as indicated in SPD section 3D). Without prejudice to any relevant obligations, suppliers should note that this includes obligations for certain organisations under: -the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted), -the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&fro...) - the Equality Act 2010, in regards to the protected characteristics of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation (available at https://www.legislation.gov.uk/ukpga/2010/15/contents) -the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) - this is grounds for mandatory exclusion or termination at any procurement or contract stage At any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by section 54 of the Modern Slavery Act for organisations with a turnover of 36,000,000 GBP or over. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 18187. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:649380)