Fire Safety and Life Support Services

A Tender Notice
by THE EXTRACARE CHARITABLE TRUST

Source: Find a Tender
Type: Contract (Services)
Duration: 10 year
Value: £13M

Sector: INDUSTRIAL
Published: 26 Jul 2022
Delivery: To 03 Jul 2032 (est.)
Deadline: 25 Aug 2022 14:00

Related Terms

Location

West Midlands England: Birmingham, Warwickshire and Gloucestershire

Geochart for 1 buyers and 0 suppliers

1 buyer

Extracare Charitable Trust Coventry

Description

The Contracting Authority requires Periodic Servicing and Inspection, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, and Void Property/change of occupier Works to the integrated fire safety and life support systems in the 3,513 dwellings located in its 13 retirement villages and 3 housing schemes and head office predominately in the West and East Midlands with a growing portfolio. The Contracting Authority's mission is to create strong sustainable communities and they are committed to making a positive difference. The quality of these services provided is therefore of paramount importance. The Contracting Authority is therefore seeking to appoint Contractors who can deliver these services to the highest possible standards and can demonstrate a proven track record for these services. The contracts will be for 60 months commencing on or about the 1st April 2023 with an option for up to a further 5 years.

Lot Division

WEST

Value: £7M

The Contracting Authority is seeking to appoint a Contractor to provide Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, and Void Property/change of occupier Works integrated to the fire safety and life support services to the 2,058 dwellings located in 8 retirement villages and 1 housing scheme estate and schemes located in Birmingham, Warwickshire and Gloucestershire together with any comparable services required to its head office based near Coventry. Details of the retirement villages and housing schemes including available plans are provided in the procurement documentation. The Contracting Authority reserves the right to add additional villages and housing schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Retirement villages and housing schemes may be added or deleted both prior to award of contract and during the contract period in accordance with the Trust's development and acquisitions/disposal programme. The Contractor must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st April 2023, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 60 months. The Contractor will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement. The Contract will be based on the JCT MTC Form of Contract 2016 with amendments and incorporating aspects of the M3 FM Schedule of Rates: Part 4 Version 7.2. documentation. TUPE may apply to this Contract. The Contracting Authority cannot guarantee the extent or value of any works that may be awarded to the Contractor.

EAST

Value: £6M

The Contracting Authority is seeking to appoint a Contractor to provide Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, and Void Property/change of occupier Works integrated to the fire safety and life support services in the 1,455 dwellings located in 5 retirement villages and 2 housing schemes estates and schemes located in Nottingham, High Wycombe, Milton Keynes, Kettering, Wellingborough and Bedford. Details of the retirement villages and housing schemes including available plans are provided in the procurement documentation. The Contracting Authority reserves the right to add additional villages and housing schemes and estates requiring similar services throughout the duration of the Contract subject to the terms of Regulation 72 of the Public Contract Regulations 2015 (as amended). Retirement villages and housing schemes may be added or deleted both prior to award of contract and during the contract period in accordance with the Trust's development and acquisitions/disposal programme. The Contractor must be able to show a commitment to providing effective services that provide value for money. The proposed initial contract period will be 60 months commencing on or about the 1st April 2023, all subject to provisions for earlier termination including break provisions and annual renewals based on meeting and maintaining Key Performance Indicators and with the Contracting Authority having the option to extend for up to a further 60 months. The Contractor will be required to provide a customer focused service and show commitment to providing effective services that provide value of money to the Contracting Authority and their residents and must be responsive to achieving collaborative working practices, innovation and continuous improvement. The Contract will be based on the JCT MTC Form of Contract 2016 with amendments and incorporating aspects of the M3 FM Schedule of Rates: Part 4 Version 7.2. documentation. TUPE may apply to this Contract. The Contracting Authority cannot guarantee the extent or value of any works that may be awarded to the Contractor.

CPV Codes

50000000 - Repair and maintenance services
31625200 - Fire-alarm systems
35120000 - Surveillance and security systems and devices
45312100 - Fire-alarm system installation work
50330000 - Maintenance services of telecommunications equipment
31625100 - Fire-detection systems

Indicators

Restrictions apply to the lot award allocation.
This is a one-off contract (no recurrence)
Renewals are not available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** All documentation can be downloaded from https://etenders.rand-associates.co.uk. eTenders@Rand is Rand Associates Consultancy Services Ltd's eProcurement portal (the 'Portal') for downloading/submission of the selection questionnaires and the draft procurement documentation and communicating requests for and responses to clarifications. All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.randassociates.co.uk. After creating an account on eTenders@Rand, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: EXTRAFM1 Economic operators may seek clarification where they consider any part of the selection questionnaire or any other aspect of this procurement is unclear. All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 18.08.2022 This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time.It is the Economic Operators responsibility to regularly monitor communications raised and issued through the Portal. Response to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all Economic Operators through the portal secure email messaging system. When uploading Tender Documentation, Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed selection questionnaires is the 25.08.2022 at 15.00 Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Tenders and supporting documentation must be visible to the Contracting Authority and their advisers Rand Associates Consultancy Services Ltd only after the closing deadline. Should Economic Operators have any queries , or experience difficulties with the registration or download/upload system , they should contact the eTenders@Randhelpdesk by email eTenders@rand-associates.co.uk. The Contracting Authority reserves the right not to award any contracts pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for only part of the Works at is sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract shall be incurred entirely at that applicant's /tenderer's risk. The subject matter of the Contract has been scoped to take into account the priorities of the Contracting Authority relating to economic, social and environmental well being. These are described in the draft Procurement Documentation. The Contracting Authority reserves the right to procure similar or identical works outside of the Contract. A Contract will not be binding until it has been signed and dated by authorised representatives of both parties.

Reference

ocds-h6vhtk-035644
FTS 020380-2022