Provision of a Airedale Air Conditioning Maintenance Measured Term Contract (MTC) (2023-27)

Location

University of Strathclyde

Description

This Voluntary Ex-Ante Transparency (VEAT) notice relates to a project to establish an agreement for the Provision of a Airedale Air Conditioning Maintenance Measured Term Contract (MTC) (2023-27) at the University of Strathclyde. The estimated value of the Contract across a 48-month period is GBP 371,179.60, exclusive of VAT. It is anticipated that the contract duration will be for an initial 24-month period, with the option to extend for up to an additional two 12-month periods. The Contract is anticipated to commence on the 18 February 2023.

Total Quantity or Scope

This Contract will include, but will not be limited to; - 24-our helpdesk to handle call outs, which includes a minimum 4-hour call out with attendance by a suitably qualified / experienced engineer; - A suitable number of engineers fully trained and certificated by the manufacturer within the last 5 years to handle call outs, service & repair work. The engineers will also be fully trained in turbocor compressors, and have certification to demonstrate this; - Conducting call outs, maintenance visits, and repairs, including all parts, labour and consumables associated with the University’s Airedale chillers / close control units. All as outlined in the manufacturer's 'Gold' standard contract. The units currently vary in age but are all in good condition; - Carry out service / repair work to the standards recommended by the manufacturer, and be able to provide a detailed service plan including a description of work and timescales for each work activity; - Must have a current contract in place with the manufacturer for access to software / software updates, and be able to provide evidence of this throughout the duration of the Contract; and - Have immediate access to spares, and therefore be able to demonstrate holding an account with the manufacturer.

Award Detail

CPV Codes

• 79993000 - Building and facilities management services
• 45331000 - Heating, ventilation and air-conditioning installation work

Legal Justification

Prior Information Notice (PIN) was dispatched via Public Contracts Scotland (PCS) on 15 September 2022, with a request for interested parties to register their interest no later than 12 noon on 30 September 2022. 11 companies noted an interest by this specified closing date, and as part of market engagement for this opportunity, a questionnaire was issued to those same suppliers. Please note, only 1 company (Airedale International Air Conditioning Ltd (01173149)) responded to this questionnaire, and can fulfil the requirements set out under the Prior Information Notice (PIN). Therefore it has been determined that the appropriate route to market for this requirement is the use of the negotiated procedure without prior publication in accordance with The Public Contracts (Scotland) Regulations 2015, Regulation 33 – Use of the Negotiated Procedure without Prior Publication; - (1) A contracting authority may award a public contract following negotiated procedure without prior publication of a contract notice or prior information notice in any of the following cases - b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons - (ii) competition is absent for technical reasons.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=720155. (SC Ref:720155)