Gym Refurbishment Contract 2025 - Aberdeen Sports Village

Location

UKM50 – Aberdeen City and Aberdeenshire

Description

he contract is for the supply, delivery, installation, and commissioning of new gym equipment, flooring, and lighting at Aberdeen Sports Village. The project is part of a wider refurbishment of the existing gym facility and aims to enhance the user experience, increase capacity, and support digital integration with the existing membership and booking systems. The successful supplier will be responsible for providing a complete design and layout proposal, including technical drawings, and will act as a strategic partner to Aberdeen Sports Village. The contract includes options for outright purchase or a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The contract will begin in December 2025, with installation to be completed by January 2026. The initial term is five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.

Total Quantity or Scope

Aberdeen Sports Village is seeking a supplier to deliver a full gym refurbishment, including the supply, delivery, installation and commissioning of new fitness equipment, flooring and lighting. The successful supplier will also provide technical drawings, support digital integration with existing systems, and act as a strategic partner throughout the contract term. The contract includes options for both outright purchase and a sixty-month rental agreement for the gym equipment. … The supplier must also provide a buy-back value for existing equipment and ensure all installation is completed by January 2026. The contract will run for an initial period of five years, with the option to extend for a further five years.

Renewal Options

The contract includes an option to extend for a further period of up to 5 years, subject to mutual agreement between Aberdeen Sports Village and the supplier. This would bring the total potential contract duration to 10 years.

Award Criteria

CPV Codes

• 37440000 - Fitness equipments

Indicators

• An E-Catalogue is required.
• This is a one-off contract (no recurrence)
• Options are available.
• Renewals are available.
• Professional qualifications are sought.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** All tender submissions must be made electronically via the Public Contracts Scotland – Tender (PCS-T) portal and e-mailed directly to Ludwik Metelski - ludwik@aberdeensportsvillage.com by 12:00 on Friday 25th July 2025. Submissions received after this deadline will not be considered. Site visits are strongly encouraged and can be arranged prior to the 17th of July 2025 by contacting kris McIntosh - kris@aberdeensportsvillage.com. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=803376. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:803376) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=803376