Catering Delivery Partnership

Location

Edinburgh

Description

The University has a requirement for a supplier to provide a catering delivery service to handle requirements that cannot be fulfilled by the in-house service from ACE (Accommodation, Catering & Events). The supplier needs to be able to fulfil catering requirements throughout the year and be able to deliver to multiple areas across the University. It is required to be competitively priced and at a specified quality and health & safety standard.

Total Quantity or Scope

ACE should be first-choice for users at the University for catering with external supplier support needed when ACE reach capacity and there are catering requests they are unable to fulfil. A successful outcome would be to have a supplier in place for users to select who are ready to pick up the additional catering demand from across the University as/when required. The “Partnership” element which is referenced throughout this tender is defined as a vision for a collaborative working relationship with the successful bidder to maintain a continuity of service for catering in instances such as surges in demand or seasonal variances experienced throughout the course of the contract period. The contract will be in place for an initial term of 2 years, with three options to extend for periods of 1-year each (2+1+1+1). The estimated total contract value is based on forecast spend over a 5 year period. The University does not guarantee any volume of product during the length of the contract. Volume is solely dependent on demand. All figures noted within the tender package are indicative only.

Renewal Options

Total contract length: 2 years Option to extend 1yr + 1yr + 1yr

Award Criteria

CPV Codes

• 55520000 - Catering services
• 55523000 - Catering services for other enterprises or other institutions

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price.

Other Information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30027. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: The University has included a Community Benefits Menu as part of this procurement in the attachments area on PCS-T. Suppliers are required to complete and attach this to the Community Benefits question in the Technical Envelope of PCS-T. This menu includes a list of Community Benefits that can be offered and the number of points you can obtain for each one. Suppliers should consider what Community Benefits they can offer in accordance with the appropriate banding provided in Table 1. Supplier responses here and to this tender in general will form a commitment to deliver Community Benefits if appointed. Benefits will be delivered proportionate to the value of the work received by each supplier through this framework. This will be managed at the strategic meetings. If no work is received through this contract, the supplier will not be expected to deliver community benefits. The banding has been set proportionate to the value of the contract you are bidding to deliver. For this requirement, the University is expecting the supplier to complete the menu up to the full potential value (including extensions) that they are bidding for. (SC Ref:810805)