Records Information Management, Digital Solutions and Associated Services 2 - Version 2

A Tender Notice
by CROWN COMMERCIAL SERVICE

Source
Find a Tender
Type
Framework (Services)
Duration
4 year
Value
£500M
Sector
TECHNOLOGY
Published
08 Oct 2025
Delivery
23 Mar 2026 to 22 Mar 2030
Deadline
03 Nov 2025 15:00

Related Terms

Location

United Kingdom:

Geochart for 1 buyers and 0 suppliers

1 buyer

Description

This framework is for the provision of records information management, and digital solutions, covering a wide range of services, including: ● storage ● scanning (on demand and bulk) ● shredding, destruction and disposal ● digital workflow solutions ● hybrid mail, inbound and outbound mail and data entry services ● cloud based hosting (SaaS)solution ● 3rd party interim technical resources ● specialist records management services supporting Public Records Act (cataloging, listing, appraisal and selection, sensitivity review and record preparation services) ● NHS Preparation of Patient Record Preparation services Details of previous procurement notices and pre-market engagement relating to the RM6346 Records Information Management, Digital Solutions and Associated Services 2 framework can be found at https://www.find-tender.service.gov.uk/Search under Procurement identifier (OCID): ocds-h6vhtk-0503c8.

Lot Division

1 Records Information Management Services
  • Value: £100M

Records Information Management Services 1. Off Site RIM Services 2. Off Site Inactive Records 3. On/Off Site Secure Shredding, Destruction & Disposal 4. On/Off/Combination RIM Services 5. On/Off Site Scanning Services A framework contract will be awarded to a maximum of 6 bidders for Lot 1.

Award Criteria
Social Value Delivery You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
Contract Management You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
Supporting Buyers entering and exiting Call-Off Contracts You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
Price You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
2 Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services
  • Value: £250M

Combined Digital Workflow, Cloud Based Hosting and Records Information Management Services 1. Digital Workflow 2. Cloud Based Hosting 3. Scanning 4. Interim Technical Resources 5. Off Site RIM Services 6. Off Site Storage of Inactive Records 7. Secure Shredding, Destruction & Disposal 8. Off/On Site Combined RIM Services A framework contract will be awarded to a maximum of 6 bidders for Lot 2.

Award Criteria
Social Value Delivery You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
Contract Management You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
Supporting Buyers entering and exiting Call-Off Contracts You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
Price You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
3 Full Management of National Health Service (NHS) Patient Records (Off Site)
  • Value: £100M

Full Management of National Health Service (NHS) Patient Records (Off Site) 1. Clinic Prep & Mgmt of NHS Patient Records 2. Digitisation of Patient records 3. Off Site Storage 4. 3rd Party Interim Resources Scanning Services 5. On Site managed Service 6. Shredding, Destruction & Disposal (On/Off Site) A framework contract will be awarded to a maximum of 6 bidders for Lot 3

Award Criteria
Social Value Delivery You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
Contract Management You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
Supporting Buyers entering and exiting Call-Off Contracts You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
Price You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
4 Specialist Records Management Services
  • Value: £50M

Specialist Records Management Services 1. Listing 2. Cataloguing 3. Appraisal & Selection 4. Sensitivity Review 5. Records Preparation A framework contract will be awarded to a maximum of 4 bidders for Lot 4.

Award Criteria
Social Value Delivery You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
Contract Management You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
Specialist Records Management Services You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme
Price You must read the Attachment 2d Quality questionnaire for the details of this question's requirement, response guidance and marking scheme

CPV Codes

  • 48000000 - Software package and information systems
  • 63120000 - Storage and warehousing services
  • 64216200 - Electronic information services
  • 72212780 - System, storage and content management software development services
  • 72220000 - Systems and technical consultancy services
  • 72312100 - Data preparation services
  • 72312200 - Optical character recognition services
  • 72313000 - Data capture services
  • 72512000 - Document management services
  • 79131000 - Documentation services
  • 79212000 - Auditing services
  • 79311000 - Survey services
  • 79410000 - Business and management consultancy services
  • 79995100 - Archiving services
  • 79995200 - Cataloguing services
  • 79996100 - Records management
  • 79999100 - Scanning services
  • 92512000 - Archive services
  • 72312000 - Data entry services
  • 79212200 - Internal audit services
  • 48311000 - Document management software package
  • 48613000 - Electronic data management (EDM)
  • 63121000 - Storage and retrieval services
  • 79311200 - Survey conduction services

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. **

Reference

  • ocds-h6vhtk-05aa81
  • FTS 063279-2025

Domains