Resurfacing and Relining of Sopers Road Car Park, Cuffley

Location

Sopers Road Car Park, Cuffley EN6 4RY

Description

Northaw & Cuffley Parish Council invites tenders for the resurfacing and relining of Sopers Road Car Park, Cuffley, which accommodates approximately 83 parking spaces. The work must ensure compliance with Disability Discrimination Act (DDA) requirements and improve the surface quality for all users. The selected contractor will be responsible for removing the existing surface, preparing the base, resurfacing, and relining the car park, ensuring all works are carried out in accordance with relevant British Standards and industry best practices.

Total Quantity or Scope

Northaw & Cuffley Parish Council invites tenders from suitably qualified and experienced contractors for the resurfacing and relining of Sopers Road Car Park, Cuffley, which provides approximately 83 marked parking spaces, including existing disabled bays and designated pedestrian routes. The works will involve the complete removal of the existing tarmac surface, preparation and repair of the sub-base as necessary, and the supply and laying of new asphalt surfacing to a high-quality, durable standard appropriate for public car parks with regular vehicular use. Following resurfacing, the contractor will be required to reline all parking bays and markings, ensuring: Compliance with current Disability Discrimination Act (DDA) and BS 8300 accessibility standards. Inclusion of disabled parking bays, parent and child bays (if required), directional arrows, and pedestrian walkways as per the approved layout plan. High-visibility, weather-resistant line markings applied using thermoplastic or equivalent industry-approved materials. The contractor will also be responsible for: Temporary traffic and site management, including safe access for pedestrians and adjacent properties. Removal and lawful disposal of all waste materials arising from the works. Providing all necessary plant, equipment, and labour to complete the works to specification. Ensuring compliance with relevant British Standards, Highways Specifications (Series 900), and all applicable health and safety legislation. Delivering works within the agreed timeframe and minimising disruption to car park users and surrounding residents. The objective of the procurement is to improve the safety, accessibility, and longevity of the car park surface and ensure the facility remains fit for purpose for all users.

CPV Codes

• 45233250 - Surfacing work except for roads

Indicators

• Bids should cover the whole contract.
• Renewals are not available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Award on basis of price and quality.

Other Information

Payment Conditions Payment Structure: Payment will be made by Northaw & Cuffley Parish Council ("the Council") upon satisfactory completion of the works and approval by the Council's appointed representative. Interim payments may be considered for larger or phased projects but must be agreed in writing before commencement. Invoicing: The contractor must submit a detailed invoice upon completion of the works, clearly stating: The contract reference and site location. A full breakdown of costs (labour, materials, plant, and any approved variations). Dates of work carried out. Confirmation that the works have been completed in accordance with the specification and Health & Safety requirements. Payment Terms: Payment will normally be made within 30 days of receipt of a valid invoice, subject to: Completion of the works to the satisfaction of the Council. Confirmation that there are no outstanding defects or snagging issues. Receipt of any requested supporting documentation (e.g. waste transfer notes, certificates, warranties, or as-built plans). Retention: The Council reserves the right to retain 5% of the total contract value for a period of 3 months following completion to ensure that all defects or deficiencies are rectified. The retained amount will be released upon final inspection and written acceptance by the Council. Variations and Additional Works: Any variations, additional works, or unforeseen costs must be approved in writing by the Council before the contractor proceeds. Unauthorised works will not be paid. Defective Work: If the Council identifies any defective or incomplete work, payment may be withheld until such defects are corrected to the Council's satisfaction. Final Completion and Sign-Off: Final payment will be made only after the Council has carried out a formal inspection and confirmed that: The works have been completed to specification. The site has been left clean, safe, and fully operational. All relevant certificates, guarantees, and documentation have been received.