Travel, Accommodation and Event Management Services

Location

United Kingdom:

Description

Northern Gas Networks (NGN) have a requirement to secure the services of a travel management company. NGN have approx. 1400 employees with offices spread throughout the north of England. A travel management system has been in place since 2015 with restrictions set on all travel booked sent to line managers for approvals. Car Hire, Taxi Bookings, Car Parking, Ferry Tickets, Tube Ticket Bookings, Meetings including Conference and Event Planning are also booked through the travel system. All NGN employees have access to book, with some key bookers requesting group bookings or booking on behalf of other colleagues. NGN have a travel policy in place which outlines restrictions for standard class travel only for colleagues and hotel spend limits with restrictions set on allowances for food and drink. The solution has enabled monitoring and enforcement of the Travel Policy by setting rules and limits within the solution. Approval needs to be sought to book travel that falls outside the policy, our current system flags out-of-policy bookings and if selected is sent immediately for manager approval. It also provides a mechanism to benchmark travel and drive refinement of the Travel Policy in the future. NGN wishes to award a contract to a supplier who can demonstrate the ability to provide all our requirements as set out in the Scope of Requirements document.

Renewal Options

Contact start date 1 July 2026. The initial period of any contract resulting from this procurement will be 3 years. The length of the contract may be extended by NGN for a further 5x1-year periods to give a maximum duration of 8 years.

Award Criteria

CPV Codes

• 55000000 - Hotel, restaurant and retail trade services
• 60000000 - Transport services (excl. Waste transport)
• 63500000 - Travel agency, tour operator and tourist assistance services

Indicators

• Renewals are available.

Other Information

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