FCA Payroll Services Re-tender

Location

United Kingdom:

Description

The FCA is moving to a Workday Solution for its Payroll services. A project was initiated to consider the suitability of the Workday Payroll Module in the context of its existing investment Workday. Following the completion of architectural design, Workday Payroll was selected as the preferred payroll technology. As a result, the FCA is seeking to appoint a single supplier through this procurement process, in accordance with requirements outlined in document C3695 – FCA ITT Annex A – Statement of Requirements. The appointed supplier must be a Workday Recognised Managed Service Supplier (MSP) and will be responsible for delivering a secure and compliant, fully managed payroll service using the Payroll module in the FCA’s Workday tenant, for all FCA and PSR employees in business as usual (BAU) operations. The FCA currently uses a commercial off the shelf (COTS), software as a service (SaaS) platform to run its Payroll. The scope of this new service will encompass key areas such as but not limited to: • Managing absence, ensuring colleagues drop to half pay or nil pay on the appropriate day, and monitoring phased returns to work. • Monitoring National Living Wage (NLW) and National Minimum Wage (NMW) against FCA salary sacrifice pay elements. • Managing configuration changes, supporting testing, and ensuring continuity following Workday updates, FCA requested configuration changes or any legislative configuration changes. • Managing the Civil Service Pension scheme, including the controls, reconciliation, and submission of the monthly interface.

Renewal Options

The contract includes options to extend for up to 2 additional years beyond the initial four-year term. These extensions are subject to satisfactory performance and ongoing operational requirements. - Extension duration: up to 24 months (two 12-month periods) - Estimated headcount during extensions: 5,700 employees per annum Conditions for Extension: - Continued alignment with service delivery standards - Achievement of key performance indicators - Mutual agreement between the Authority and the Supplier

Award Criteria

CPV Codes

• 79631000 - Personnel and payroll services

Indicators

• Options are available.
• Renewals are available.

Other Information

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