Glen Oaks Housing Association - Common Close Cleaning Contract

Location

Arden, Glasgow

Description

The Contract applies to common close stairs, floors and landings including finishes, walls including finishes, ceilings and undersides of stairs/landings, windows, frames and cills, front & rear common close doors, utility boxes, light fittings and front approach pathways properties belonging to or factored by Glen Oaks Housing Association within Arden, Glasgow (Refer tender Document 5). The Contract term will be for an initial one year period commencing on 1 April 2026 with optional 12 month extensions up to a maximum contract duration of four years overall from 1 April 2026 The decision to award the Contract extensions will be at the discretion of Glen Oaks Association and will be on the basis of one year increments. Bidders should note that the list of properties and scope of works required to be carried out may increase or decrease during the contract period. Bidders are also advised that Glen Oaks Housing Association may extend the Contract to additional locations throughout Arden to take account of any changes to requirements or new stock acquired during the Contract. This service will commence on 1 April 2026 and the specification requirements will be provided on a weekly, monthly or annual basis (refer Tender Document 2 ‘Close Cleaning Specification).

Total Quantity or Scope

Single stage tendering and all bidders may submit a tender. Bidders are also advised that Glen Oaks Housing Association will hold a Meet the Buyer Event during the tender period. The Event will be free of charge and shall provide guidance on the requirements of the tender documentation and the information bidders need to provide within their tender response. The Meet the Buyer Event will include a site visit from Glen Oaks Housing Association’s staff to a sample of the property types included in the contract to illustrate the cleaning requirements incorporated within the tender. The Meet the Buyer will be attended by the person from Glen Oaks Housing Association that is currently responsible for the management of the Common Close Cleaning Contract. The Meet the Buyer will commence at 10am GMT on Monday 1 December 2025 at the office of Glen Oaks Housing Association, 3 Kilmuir Drive, Arden, Glasgow, G46 8BW. To record your interest in the Meet the Buyer/Site Visit Event, please email the names of your organisations delegates to Louise McNicol Customer Services Manager louise.mcnicol@glenoaks.org.uk not later than 12noon GMT on Friday 28 November 2025. Bidders are asked to keep the maximum number of persons that will attend the Event on behalf of their organisation to two delegates.

Renewal Options

May take up option of twelve month extensions up to a maximum of three further years (2027-2030) at an estimated value 81544 GBP (excluding VAT) per annum. The annual anticipated cost per annum excluding VAT is 81544 GBP

Award Criteria

CPV Codes

• 90910000 - Cleaning services
• 90911000 - Accommodation, building and window cleaning services
• 90911100 - Accommodation cleaning services
• 90911200 - Building-cleaning services
• 90911300 - Window-cleaning services
• 39830000 - Cleaning products
• 90900000 - Cleaning and sanitation services
• 39800000 - Cleaning and polishing products
• 90600000 - Cleaning and sanitation services in urban or rural areas, and related services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Glen Oaks Housing Association will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=816082. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:816082) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=816082