HR Management Software

Location

Description

The Colchester Institute has a requirement to appoint a supplier for the supply, implementation and maintenance of a Human Resource Management software system. It is a requirement that the new system will go live at the start of 01/06/2026. The College has a turnover circa £40 million. Modules to include: Core HR LMS Performance Management

Award Detail

CPV Codes

• None found

Legal Justification

The contract award is based on: Procurement Act 2023 Regulation 41 Sch.5: Single supplier: The HR Management Software Contract will cover the period from the conclusion of the current contract on 23rd January 2026 and will endure for 3 years, plus two optional one-year extensions periods. The contract will be awarded in accordance with the Procurement Act 2023 (PA23) and the Procurement Regulations 2024. It is considered that this contract can be awarded by way of a Direct Award to HIBOB in accordance with Schedule 5 - Single Supplier, paragraph 10 of the PA23 due to the unique compatibility reasons relating to other systems used by Colchester Institute. Over a two month period, Colchester Institute undertook market engagement to identify a suitable supplier for the HR Management Software Contract that could integrate effectively with our existing systems. Following this process, HIBOB was identified as the supplier whose solution demonstrated compatibility with our other systems used across the college. This compatibility ensured compliance with the Procurement Act 2023 by delivering value for money, avoiding disproportionate redesign and modification costs, and mitigating risks of inefficiency or unnecessary expenditure in adapting other systems.

Other Information

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