Integrated HR & Payroll system
A Tender Notice
by TRURO & PENWITH COLLEGE
- Source
- Find a Tender
- Type
- Contract (Goods)
- Duration
- 5 year
- Value
- £300K
- Sector
- TECHNOLOGY
- Published
- 08 Dec 2025
- Delivery
- 01 Jun 2026 to 31 May 2031
- Deadline
- 02 Jan 2026 13:00
Related Terms
Location
South West England:
1 buyer
- Truro & Penwith College Truro
Description
Truro and Penwith College is a large, further education provider in Cornwall. The College has three main campuses in Truro, Penzance and Bodmin. The College provides education services to circa 9,000 learners with a workforce of 1200 staff. The current HR and Payroll platform is an on-premise system that has been in place for many years, but no longer meets the needs of the College. The primary objective of this procurement for Truro & Penwith College is to select a single contractor to supply and implement a modern, modular, and cost-effective HR and Payroll system. The first phase of the project will focus on the seamless and low-impact migration of the core Payroll, Pensions, and HR functions, with a requirement for this phase to be completed by Q3-2026. Following successful implementation, the College must have the opportunity to call off extended functionality including such functions as: Recruitment, Onboarding, Performance Management, HR Case Management, and Learning & Development. These will be elective modules, implemented according to the College's own timetable. Fully detailed ITT documents will be a made available to suppliers immediately following evaluation of the PSQ. This is expected to be early January, 2026, with intent to award by the end of March 2026. A full process timeline will be issued with the ITT document pack. Documents issued with this Notice • Requirement Outline Brief • Payroll Use Case Scenario • HR Use Case Scenario • PME Q&A Transcript • Procurement Specific Questionnaire
Renewal Options
Initial Contract Period of 5 years with 3 possible extensions e.g. +1+1+1.
Award Criteria
| Simple description | Assessment/Award Criteria Stage 1 – PSQ: The PSQ will be evaluated as Pass or Fail, criteria and scoring is detailed in the PSQ document accompanying this Notice Stage 2 – Full tender submission and evaluation: Following the PSQ stage, qualifying suppliers will be invited to submit a fully costed tender proposal. The authority will furnish invited suppliers with a full and detailed tender pack. Fully detailed assessment criteria and scoring will be provided at Stage 2. Evaluation will be carried out progressively in three phases, with each phase having specific criteria as detailed below: Stage 2a: • Written Tender Response - Score & weighting TBC • Responses from Specification Matrix - Score & weighting TBC • Alignment with Contractual requirements - Score & weighting TBC The College envisages inviting between 3-5 of the highest scoring bids (based only on quality) to participate in the next evaluation phase, The College reserves the right to lower or increase this number dependent on the quality of the bids received. Stage 2b: • Supplier presentation of proposed solution - Score & weighting TBC • Supplier product demonstration - Score & weighting TBC Scores from this phase are taken forward to the BAFO stage. Stage 2c (BAFO): • Implementation costs - Score & weighting TBC • Call Off Costs - Score & weighting TBC • Ad-Hoc consultancy costs - Score & weighting TBC • Total contract Lifetime cost - Score & weighting TBC This will include a review of Scores from 2a and 2b if the proposal is changed in BAFO prior to full scoring of each bid prior to final award decision. |
CPV Codes
- 48000000 - Software package and information systems
- 48450000 - Time accounting or human resources software package
Indicators
- Renewals are available.
Other Information
Instructions for Participation: Stage 1 Documents including the PSQ form, can be obtained by registering as a supplier on the In-tend Shared Portal and by expressing an interest in this Project. Link below to access the portal: https://in-tendhost.co.uk/intendsharedservices/aspx/Home ** PREVIEW NOTICE, please check Find a Tender for full details. **
Reference
- ocds-h6vhtk-05d825
- FTS 080776-2025