Floral Planting & Maintenance Contract 2026-2028

Location

Description

1. Summary Seaton Valley Community Council (SVCC) invites bids from suitably experienced horticultural contractors for the supply, installation and maintenance of floral planting schemes across the five villages of Seaton Delaval, Seghill, Seaton Sluice, New Hartley and Holywell. The contract supports the Council's strategic transition from annual bedding to sustainable perennial planting, together with wildflower areas and enhanced biodiversity. 2. Contract Term 1 April 2026 to 31 March 2028 Optional extension: Up to 24 months (performance-dependent, not guaranteed) 3. Estimated Value Estimated combined value for 2026-28: £100,000-£120,000. Non-binding expectation for Year 1: £50,000-£60,000. 4. Scope of Services Full details provided in the Specification and FAQs. Bidders may tender for the full contract or for any of the sub-lots outlined. Approximate quantities and descriptive locations are detailed in the Specification. 5. Evaluation Criteria Full detail s in Specification and Evaluation and Criteria Weightings. Bids will be evaluated on: • Price - 40% • Quality of Plants, Materials and Method - 20% • Environmental Sustainability - 12% • Design Approach - 10% • Experience and Capability - 8% • Maintenance Methodology - 5% • Communication and Contract Management - 3% • Safety and Compliance - 2% 6. Key Dates Tender published No later than 15 Dec 2025 Clarifications close 17 Jan 2026 (12:00 noon) Clarification responses issued 22 Jan Submission deadline 27 Jan (12:00 noon) Officer validation 28-31 Jan F&GP evaluation 12 Feb Full Council decision 11 March Award letters 16 March Mobilisation By 31 March Contract start 1 April

CPV Codes

• 03120000 - Horticultural and nursery products
• 77330000 - Floral-display services

Indicators

• Contract is suitable for SMEs.

Other Information

7. How to Apply Tenderers must submit: • Completed Submission Form (template provided) • Supporting documents as requested Email queries and submissions to: admin@seatonvalleycommunitycouncil.gov.uk Detailed specification including sub lots, planting schedule and descriptive locations SVCC-FP-001A 2026 Specification.pdf Appendix 1.0 from Specification. Provided as excel file. SVC-FP-001A 2026 Appendix 1.xlsx Evaluation Criteria and Weightings SVC-FP-001A-2026 Evaluation Criteria.pdf FAQs SVC-FP-001A-2026 FAQs.pdf Submission Form in word.docx format. SVC-FP-001A-2026 Submission Form.docx Anticipated Process Timetable SVC-FP-001A-2026 Timetable.pdf