Gladstone Leisure Management System and Associated Services

Location

University of Strathclyde

Description

This Voluntary Ex-Ante Transparency (VEAT) notice relates to the renewal of the Provision of Gladstone Leisure Management System and Associated Services at the University of Strathclyde. The estimated value of the contract across a 60-month period is GBP 205,000, exclusive of VAT. It is anticipated that the contract duration will be for an initial 36-month term, with the option to extend for up to an additional two 12-month periods. The Contract is anticipated to commence on or after 19 January 2026.

Total Quantity or Scope

This Contract will include but will not be limited to; Gladstone Site Licences - Annual Support APIs and support Connectors Universal Reporting Connector Gladstone360 - Access Cloud Control API Support Hosting Associated services

Award Detail

CPV Codes

• 72222300 - Information technology services
• 48000000 - Software package and information systems
• 72590000 - Computer-related professional services

Indicators

Legal Justification

The University requires a Leisure Management System (LMS) to support its facilities operations. Gladstone MRM Limited is the sole provider of the specific LMS currently in use. This software has been implemented and fully operational at the University since circa 2018, following a compliant tender process. Over this period, it has become embedded in the University’s systems and processes. Due to the proprietary nature of the software, its deep integration, and the operational reliance developed over several years, there is no suitable alternative on the market that would provide equivalent functionality without significant disruption. Transitioning to a different system would incur substantial cost, operational risk, and service disruption. Therefore, this procurement qualifies as an exception under the Directive, allowing a direct award to Gladstone to ensure continuity of service, preserve system integrity, and avoid unnecessary costs. As such, this contract shall be awarded under Regulation 33 (1) (b) (ii) as the University intends to award this public contract following the negotiated procedure without prior publication of a contract notice as the competition is absent for technical reasons.

Other Information

It should be noted that this VEAT notice is intended to inform the market of the intention to award a contract under The Public Contracts (Scotland) Regulations 2015 Regulation 33(1)(b)(ii) and whilst the system requires an award date before the notice publication for the avoidance of doubt it should be noted that the contract has not been entered into before the publication of this notice. The University intends to enter into the contract on or after 19/01/2026. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=815111. (SC Ref:815111)