Supply of Archival Boxboard

Location

National Library of Scotland, 4 Bankhead Medway, Edinburgh, EH11 4BY

Description

The National Library of Scotland ‘the Library’ and National Records of Scotland ‘NRS’ both use KasemakeCAD box making machines for the production of archival boxes. The Library also uses a Global RBC70 die-cutting machine. Both organisations require a call-off contract for supply and delivery of archival boxboard and associated services as detailed in full below. This contract will replace the current contract that is due to end in January 2022. The Library and NRS both contribute to the effective administration of Scotland by collecting, holding, preserving and archiving certain public records and by making them available in accordance with their statutory and other functions. Both Organisations require archival folding board (board) for use on CAD box-making machines and die cutting machines to produce archival boxes. The archival boxes will provide a micro-environment for archival collections including books, papers and photographs, protecting them from fluctuations in temperature and relative humidity, exposure to light and dust, handling damage and the accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 Information and documentation - Boxes, file covers and other enclosures, made from cellulosic materials, for storage of paper and parchment documents and BS 4971:2017 Conservation and care of archive and library collections.

Ammendments to Previous Notice

Award Detail

CPV Codes

• 22992000 - Hand-made paper or paperboard
• 22993100 - Photosensitive paper or paperboard
• 22993200 - Heat-sensitive paper or paperboard
• 22993400 - Corrugated paper or paperboard
• 22993300 - Thermographic paper or paperboard

Indicators

• Contract modified due to additional needs.

Legal Justification

Soon after contract commencement in 2022, the contracted fees rose by around 50% due to the outbreak of the war in Ukraine, as one of the chemicals required to make the cardboard covered by this contract was to that date sourced from Ukraine which as no longer possible. Therefore, the allocated contract budget vs the amount of cardboard required had to be re-aligned, resulting in the decision to extend the contract value non-substantially to allow the purchase of outstanding cardboard at a revised budget. This revised budget was not available during the initial contract term.

Other Information

The SPD module scoring methodology and minimum mandatory requirements is detailed at sections 10 & 11 of the Contract Notice Instruction and Guidance Document. To safequard the effective delivery of the contract , the Library will require any key subcontractors proposed to be used for the delivery of the contract to complete sections A and B of Part II and Part III only of the SPD (S) Contract Award criteria will be made available along with the ITT and Schedules to tender to the successful Bidders. The Library is not bound to accept the lowest price or any tendered submission. (SC Ref:820545)