Design, Editing, Production and Distribution Services for Discover Magazine,other Library Publications and associated services

Location

Edinburgh

Description

The Library requires a Service Provider to design, provide editorial services, production and distribution in the main for the Library Magazine “Discover“ and including other Library literature as required including, but not exclusive to, the Library Annual Review and Library Brochure. All printed documents must be fully accessible and comply with Library Gaelic Language Plan. This will be a fully managed service, subcontracted as required and will comprise of, but not limited to the following Discover Magazine – up to three editions in a 12-month period, Library Annual Review – one edition required in a 12-month period Library Brochure – one edition in a 12-month period Other corporate literature as required including but not exclusive to printed material related to upcoming major capital projects, Library centenary and a major fundraising campaign. It is anticipated that a contract will be awarded in late November 2020 to commence on 1st January 2021 and will run for a minimum of two (2) and maximum of five (5) years; extended year on year by mutual agreement, continued business need, budget availability and the supplier’s satisfactory performance. Discover magazine – up to three editions in a 12-month period, services include 36-page (approx.) magazine Design, art direction, picture research and artwork Full editorial service Some research, commissioning, interviewing and writing services Pre–production and finalisation for print and print management Delivery and distribution of printed copies Online version suitable in all digital platforms Advertising. Library annual review – one edition required in a 12-month period, services include 28-page (approx.) document Design, art direction, image research and artwork Full editorial service Pre-production and finalisation for print and print management Delivery of printed copies and digital copy for website. New requirement for mail out to specific mail out list Library brochure – one edition in a 12-month period, services include Make adjustments to current brochure including images, small text adjustments and fully update public programmes pages Pre-production and finalisation for print and print management Delivery of printed copies to the Library Scope for review and full editorial and redesign services during the lifespan of this contract. Other corporate literature as required including but not exclusive to printed material related to upcoming major capital projects, Library centenary and a major fundraising campaign. Actual services required for other corporate literature cannot be confirmed but is likely to include: Leaflets, flyers and posters about major capital works Fundraising collateral, including high-quality invites and brochures Material related to centenary planning – this could include a standalone publication similar to a magazine Other corporate literature services Some translation services.

Ammendments to Previous Notice

Award Detail

CPV Codes

• 79970000 - Publishing services
• 22314000 - Designs
• 92310000 - Artistic and literary creation and interpretation services
• 92000000 - Recreational, cultural and sporting services
• 92312211 - Writing agency services
• 79933000 - Design support services
• 79824000 - Printing and distribution services
• 79822500 - Graphic design services
• 79810000 - Printing services
• 79800000 - Printing and related services
• 79530000 - Translation services
• 79820000 - Services related to printing

Indicators

• Contract modified due to unforeseen circumstances.

Legal Justification

The unforeseeable circumstances relate to our ‘Dear Library’ exhibition’s public discourse. An important element of this intense phase of negative media attention was its unforeseeable rolling nature over seven months – from May 2025. The Library could not have foreseen the length of this intense public discourse. It started off as an FOI request, became a national news item, and resulted in an independent enquiry and ongoing press interest. This was not one event but a series of stories over at least seven months. The Delegated Purchasing Officer (DPO) was at the heart of the Library’s response. The sole staff member who dealt with this intense negative experience from a media management perspective was also the sole person who could have procured this contract. Moving other staff over to contract procurement was something which the Library was not able to resource.

Other Information

(SC Ref:820680)