Provision of Capital Contract Management Software

Location

Hull

Description

To award, via the CCS G-cloud 14 Framework, a contract to Sypro Management Limited for the provision of Capital Contract Management Software for a term of 3 years (with option to extend by a further 1 year) at cost of £240,000.00 exclusive of VAT.

Total Quantity or Scope

Approval has been given to enter into the three-year G-cloud Contract with Sypro Management Ltd for Sypro Capital Contract Management System at a total cost of £240,000, with option to extend for a further 1 year following written notice.

Award Detail

Renewal Options

Option to extend for a further 12 months

Award Criteria

CPV Codes

• 72260000 - Software-related services

Indicators

• Options are available.
• Award on basis of price.

Legal Justification

The Council manage a significant number of complex capital projects annually using standard form contractual documentation, primarily the NEC suite of contracts. These contracts require significant project management with issues that arise in the course of contract management needing to be documented in a manner that is commonly understood between the Client, Project Manager, Lead contractor and sub-contractors. Where changes are proposed to the contract, documenting those change are fundamental in avoiding legal disputes. Over the last four years the Council has applied the Sypro Contract Management System to facilitate the management of the contracting process in relation to a number of specific contracts. The platform enables each party to the contract to initiate action and record formal steps within the contracting process within a single integrated structure that incorporates detailed workflows that accord with the contract. This promotes compliance with the contractual requirements, ensures documenting of any changes that take place in the course of a contract, promotes efficient working and facilitates overview and auditing of the process.