Car Park and access road surfacing-2026

Location

Parish Centre, Station Road, Bricket Wood, Hertfordshire, AL2 3PJ

Description

St Stephen Parish Council invites tenders for the resurfacing of the Parish Centre Car Parking areas, access road, extending the lower area and marking of all parking bays on completion. The work must ensure compliance with Disability Discrimination Act (DDA) requirements and improve the surface quality for all users. The selected contractor will be responsible for the removal of the existing surface where required, complete all resurfacing to the appropriate level, preparing the base for and surface for additional spaces with relevant British Standards and Industry best practices

Total Quantity or Scope

St Stephen Parish Council invites tenders from suitably qualified and experienced contractors for the resurfacing of the carpark area and access road, extending the lower parking area with the supply and laying of new asphalt surfacing to a high quality, durable standard appropriate for public car parks with regular vehicular use and subsequent completion of all parking bay markings, to include designated disabled bays at the Parish Centre, Station Road, Bricket Wood Car Park. Compliance with current Disability Discrimination Act (DDA) and BS 8300 accessibility standards. High-visibility, weather-resistant line markings applied using thermoplastic or equivalent industry-approved materials. The contractor will also be responsible for: Temporary traffic and site management, including safe access for pedestrians and adjacent properties. Removal and lawful disposal of all waste materials arising from the works. Providing all necessary plant, equipment and labour to complete the works to specification. Ensuring compliance with relevant British Standards, Highways Specifications (Series 900), and all applicable health and safety legislation. Delivering works within the agreed timeframe and minimising disruption to car park users and surrounding residents. The objective of the procurement is to improve the safety, accessibility, and longevity of the car park surface and ensure the facility remains fit for purpose for all users.

CPV Codes

• 45233200 - Various surface works

Indicators

• Bids should cover the whole contract.
• Renewals are not available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Award on basis of price and quality.

Other Information

Payment Conditions Payment Structure: Payment will be made by St Stephen Parish Council ("the Council") upon satisfactory completion of the works and approval by the Council's appointed representative. Interim payments may be considered for larger or phased projects but must be agreed in writing before commencement. Invoicing: The contractor must submit a detailed invoice upon completion of the works, clearly stating: The contract reference and site location. A full breakdown of costs (labour, materials, plant, and any approved variations). Dates of work carried out. Confirmation that the works have been completed in accordance with the specification and Health & Safety requirements. Payment Terms: Payment will normally be made within 30 days of receipt of a valid invoice, subject to: Completion of the works to the satisfaction of the Council. Confirmation that there are no outstanding defects or snagging issues. Receipt of any requested supporting documentation (e.g. waste transfer notes, certificates, warranties, or as-built plans). Retention: The Council reserves the right to retain 5% of the total contract value for a period of 3 months following completion to ensure that all defects or deficiencies are rectified. The retained amount will be released upon final inspection and written acceptance by the Council. Variations and Additional Works: Any variations, additional works, or unforeseen costs must be approved in writing by the Council before the contractor proceeds. Unauthorised works will not be paid. Defective Work: If the Council identifies any defective or incomplete work, payment may be withheld until such defects are corrected to the Council's satisfaction. Final Completion and Sign-Off: Final payment will be made only after the Council has carried out a formal inspection and confirmed that: The works have been completed to specification. The site has been left clean, safe, and fully operational. All relevant certificates, guarantees, and documentation have been received.