Provision of a National Source-to-Contract (S2C) Solution

Location

Scotland

Description

The Scottish Ministers through the National Collaborative Procurement Division of the Scottish Government has identified the need for a National Source-to-Contract (S2C) Solution, which shall be used by all public sector organisations across Scotland. It is intended that the contract shall be for a period of 5 years, with two options to extend for a period of 24 months and a final option to extend for a period of 12 months.

Total Quantity or Scope

The Scottish Government (SG), is now seeking a suitably qualified and experienced supplier (the “Service Provider”) who will be responsible for the supply support and maintenance of a new “Source to Contract Solution”, otherwise referred to as the S2C Solution and will be made available to all Scottish public sector bodies and organisations. Both the Solution and the associated Services, will form the core of the S2C procurement capability in supporting improved usability, streamlined business processes, and enhanced data management across the end-to-end procurement lifecycle. The purpose of this new service is to provide a secure, scalable, and user-focused Solution to support the full S2C processes and services. This document sets out in detail, key functional areas, service requirements, and scope of the new S2C Solution. The core functional areas in scope are expected to include: - Supplier Registration - Creation, publishing and advertising of procurement notices - Carry out low value quotations (Quick Quote) - Sourcing and tender management - Evaluation and award - Contract creation, approval, and management - Contract and Supplier management - Reporting and management information The Service Provider will be required to deliver the following high-level areas as part of the Transition, Mobilisation and Implementation phases across the Scottish public sector customer base:- - Mobilisation and project initiation - Solution design, configuration and integration readiness - Transition and implementation - Testing, Training and Readiness - Go-Live and Early Life Support

Renewal Options

The contract may be extended for a period of two, 24-month extension options and one final, 12-month extension option

Award Criteria

CPV Codes

• 72500000 - Computer-related services
• 72000000 - IT services: consulting, software development, Internet and support
• 48000000 - Software package and information systems
• 48219300 - Administration software package
• 48517000 - IT software package
• 72261000 - Software support services
• 48490000 - Procurement software package

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

The Contract will be based on Scottish Government’s ICT Model terms and conditions with bespoke amendments. Each tenderer shall be invited to submit a Tender on the same contract terms. Please note that the budget figure provided is for the full term of the contract notice, including any potential contract extensions. The Single Procurement Document (Scotland) is a standard qualification questionnaire supplied by Scottish Ministers for all regulated procurements. The SPD (Scotland) is used to self-certify for the minimum requirements to tender for this contract opportunity and will be scored on a Pass/Fail basis. Each tender will be individually evaluated to identify the most economically advantageous service provider, based on the Price / Quality weightings detailed in this notice. Questions that form the Quality award criteria will be scored using the following methodology: 0 - Unacceptable; 1 - Poor; 2 - Acceptable; 3 - Good; 4 - Excellent The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30271. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30271. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: not required. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Please see Schedule 2A (Statement of Requirements) for further details (SC Ref:814268)