Provision of Graduation Event Management Services for the University of Aberdeen

Location

University of Aberdeen University Office, King's College, Aberdeen AB24 3FX UK

Description

The University requires a main contractor to support the delivery of the summer graduation ceremonies, hosted in a marquee setting on King’s Lawn. Working alongside the appointed marquee provider, the contractor will be expected to deliver a high‑quality event experience that reflects the significance and profile of graduation within the University’s academic calendar. The summer graduation ceremonies for 2026 will take place between 29th June and 3rd July 2026 (inclusive). In addition to the summer ceremonies, the University may require events services for the Winter Graduation ceremonies during the contract period. Winter graduation support at this stage is subject to university approval during the term of the contract. If approved, winter graduation ceremonies are anticipated to take place between 23rd and 27th November, with ceremonies expected to occur on 24th – 26th November. Winter graduations are smaller in scale and will be hosted inside Elphinstone Hall, Old Aberdeen Campus. The anticipated contract period is 1 year, commencing 1st June 2026. Subject to satisfactory performance and mutual agreement, the University reserves the option to extend the contract for up to three additional periods of 1 year each.

Renewal Options

Subject to satisfactory performance and mutual agreement, the University reserves the option to extend the contract for up to three additional periods of 1 year each.

Award Criteria

CPV Codes

• 79952000 - Event services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Award on basis of price.

Other Information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31177. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:823363)