Finance, Human Resources and Payroll Systems
A Prior Information Notice
by THE UNIVERSITY OF CHICHESTER
- Source
- Find a Tender
- Type
- Contract (Services)
- Duration
- 5 year
- Value
- ___
- Sector
- TECHNOLOGY
- Published
- 20 Feb 2026
- Delivery
- 01 Aug 2026 to 31 Jul 2031
- Deadline
- 10 Apr 2026 11:00
Related Terms
Location
1 buyer
- Chichester University Chichester
Description
This notice sets out the intention to procure suitable HR/Finance/Payroll systems and services, using formal tender documents that have been further developed during the (UK2) pre-engagement process. The planned procurement notice (UK3) refers to the succession of our existing Finance / HR and Payroll systems reach the end of their term contracts (whose contract end dates are in July and December 2027 respectively). The details shared during pre-engagement, and all Q&As asked continue to be available at https://help.chi.ac.uk/tenders and will remain so as they are added to under the deployment of the UK4 which will when published, invite tenders, and is where we will set out the detailed timetables, specification, assessment criteria and submission guidance. The UK 4 is expected to be published on 2 March 2026
Renewal Options
Assuming requirements have not substantially changed
Award Criteria
| Business Continuity | Coherent explanation of implementation of product(s) Adoption of existing interfacing, and capabilities in relation to integration with external systems Coherent, clear explanation of how the migration of current and archive data is undertaken, and clarity of associated costs, responsibilities and risks. |
| Finance and Commercial | Coherent costs and Value for Money (VFM) - EG Banding Installation costs System licensing (e.g. Banding to number of Students) Hosting requirements and costs Clarity of add-ons - ie hosting / additional software Clarity of responsibilities for APIs / Data Archive Annuities and support costs / open book accounting / limited increase guarantees / payment scheduling |
| Functional Specification | Clarity of functions/components (exactly what is in the costed proposition and where if anywhere this does not complete the specification attached) Clarity of safeguarding functions Clarity of Role Based Access Clarity of Authentication and interoperability with MFA / and Single Sign on mechanisms Component interoperability, and ability to enable agentic & generative AI, automation for analytics AI and Product Roadmap and advance notifications and flexibility of security updates and functional changes Legislative compliance and reporting Functional and security release management Interoperability with protective security systems Management of local and remote access Ability / process for responding to incidents |
| Social Values | Eg, demonstrable understanding and analysis of international sustainability in the HEI context, including for example CO2e, and Carbon Zero planning in system development and delivery, and other company activity Compliance with for example the Modern Slavery Act, in the context of partnering with a HEI Understanding of, and commitment to the prevailing government strategies for HEIs - for example Lifelong Learning Entitlement (LLLE) |
CPV Codes
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Indicators
- Options are available.
- Renewals are available.
Other Information
** PREVIEW NOTICE, please check Find a Tender for full details. **
Reference
- ocds-h6vhtk-060d2a
- FTS 015559-2026