003315 - Electoral Management System
A Tender Notice
by DURHAM COUNTY COUNCIL
- Source
- Find a Tender
- Type
- Contract (Goods)
- Duration
- 3 year
- Value
- £600K
- Sector
- TECHNOLOGY
- Published
- 05 Mar 2026
- Delivery
- 01 Jun 2026 to 31 May 2029
- Deadline
- 14 Apr 2026 09:00
Related Terms
Location
Durham CC:
1 buyer
- Durham County Council Durham
Description
Electoral Registration and Elections Management are statutory functions the Council must provide for. The purpose of this Procurement is to replace the existing Electoral Management System, following contract expiry in March 2027, which has been used by the Council since 2011. The current system is hosted on premise and does not align with the Council strategy of 'cloud first.' The system has been used to maintain electoral registration and election management for six parliamentary constituencies with a total electorate of 396,000. This project will deliver a modern, scalable EMS that enhances operational efficiency, improves user experience, supports digital transformation goals and complies with current compliance standards.
Renewal Options
The Contract period is for an initial 3-year period, with the option to extend for 1 x 36 month period, then 1 final extension period of 1 x 24 months, subject to satisfactory performance, service continuity, and the Council's future requirements. The anticipated go-live date for the new system is 11th December 2026, following a 6-month period of mobilisation and implementation.
Award Criteria
| System Architecture Diagram | _ |
| Statement of Works | _ |
| Product Roadmap and Development | _ |
| Training and Knowledge Transfer | _ |
| Hypercare and Post Hypercare Support | _ |
| System Demonstration | _ |
| Desirable System Functionality | _ |
| Price | The individual elements will be scored as follows: • Element 1 - Fixed Price Implementation services - Weighting 10% • Element 2 - Ongoing annual subscription (e.g., subscription, support, hosting, maintenance)- Weighting 15% • Element 3 - Automated Household/Canvass Response Service Charges - Total Weighting 7% • Element 4 - Rate Card for additional professional services - Weighting 3% • Element 5 - Desirable System Functionality - Price Weighting 5% |
CPV Codes
- 48100000 - Industry specific software package
Indicators
- Renewals are available.
Other Information
Full requirements are outlined in the tender documents which can be access free of charge by registering on the Open Portal at www.open-uk.org ** PREVIEW NOTICE, please check Find a Tender for full details. **
Reference
- ocds-h6vhtk-0583dd
- FTS 020012-2026