Provision of Services for Events Framework Agreement

A Tender Notice
by SOUTH AYRSHIRE COUNCIL

Source: Find a Tender
Type: Framework (Services)
Duration: 4 year
Value: ___

Sector: TRANSPORT
Published: 12 Mar 2026
Delivery: To 20 Apr 2030 (est.)
Deadline: 20 Apr 2026 12:00

Related Terms

Location

Ayr

Geochart for 2 buyers and 0 suppliers

2 buyers

South Ayrshire Council Ayr

Description

South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider, Multi-Lot Framework Agreement for various Event Services and Equipment as outlined below: - Lot 1 - Provision of Security Services - Lot 2 - Provision of Site Technical Equipment - Lot 3 - Provision of Site Crew & Event Infrastructure - Lot 4 - Provision of Sanitation Facilities - Lot 5 - Supply, Delivery and Installation of Generators & Lighting Towers - Lot 6 - Supply and Installation of Marquees - Lot 7 - Provision of Bus Transport - Lot 8 - Provision of Traffic Management Equipment - Lot 9 - Traffic Management Consultancy Services - Lot 10 – Car Park Management

Lot Division

1	Provision of Security Services Planning and delivery of professional event security services to ensure the safety of attendees, staff, performers and assets. Services may include stewarding, crowd management, access control, overnight security, emergency response support and liaison with partners as required.
2	Provision of Site Technical Equipment Supply, installation, operation and decommissioning of technical equipment required to support events. This may include staging, sound, lighting, audiovisual systems and associated technical infrastructure necessary to deliver safe and effective event production.
3	Provision of Site Crew & Event Infrastructure Provision of skilled event crew to support event build, operation and breakdown, together with temporary event infrastructure. This may include fencing, barriers, trackway, signage, staging structures and other physical elements required to make an event operational.
4	Provision of Sanitation Facilities Supply, servicing and removal of temporary sanitation facilities suitable for public events. This may include standard and accessible toilets, handwashing units, waste tanks and cleaning services, sized appropriately to event attendance and duration.
5	Supply, Delivery and Installation of Generators & Lighting Towers Provision of temporary power and lighting solutions for events, including generators, fuel management and lighting towers, including delivery, installation, operation, monitoring and removal, ensuring continuity of power and adequate illumination across event sites.
6	Supply and Installation of Marquees Supply, build and dismantling of temporary marquee structures for a variety of event uses. This may include small and large marquees, clear-span structures, flooring, internal fittings and weatherproofing solutions to meet operational, and audience needs.
7	Provision of Bus Transport Provision of bus and coach services to support event transport requirements. This may include shuttle services, park-and-ride operations, staff transport and contingency transport arrangements to manage visitor flow and accessibility.
8	Provision of Traffic Management Equipment Supply, installation, maintenance and removal of temporary traffic management equipment. This may include cones, barriers, signage, temporary road markings and variable message signs to support safe and compliant traffic arrangements around event sites.
9	Traffic Management Consultancy Services Provision of specialist traffic management consultancy services. This may include traffic management planning, road closure applications, liaison with roads authorities and emergency services, risk assessments and on-site monitoring to ensure compliance with legislation and best practice.
10	Car Park Management Management and operation of temporary or permanent event car parks. Services may include layout planning, staffing, vehicle marshalling, payment or ticket checks, accessibility arrangements and coordination with wider traffic and transport plans.

Renewal Options

January 2030

CPV Codes

79952000 - Event services
75241000 - Public security services
31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
90900000 - Cleaning and sanitation services
90920000 - Facility related sanitation services
39522530 - Tents
34121000 - Buses and coaches
34923000 - Road traffic-control equipment
63712700 - Traffic control services
63712710 - Traffic monitoring services
98351000 - Car park management services
98351100 - Car park services

Indicators

Bids should cover one or more lots.
Bids should cover the whole contract.
This is a recurring contract.
Renewals are available.
Performance considerations apply.
Professional qualifications are sought.
Staff qualifications are relevant.
Award on basis of price and quality.

Other Information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 or regulation 8 of The Procurement (Scotland) Regulations 2016. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31245. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: This procurement will include a Community Benefit requirement. It has become clear that there is scope within the Procurement Reform (Scotland) Act 2014 which applies to public contracts, to use contracts to deliver wider social benefits such as: - Targeted recruitment and training (providing employment and training opportunities/Apprenticeships) - SME and social enterprise development - Community engagement As part of your tender response, Tenderers are requested to provide an outline of all community benefits they can offer for this contract. (SC Ref:826378)

Reference

FTS 022264-2026