Fire Door Entry Surveys
A Tender Notice
by TRENT AND DOVE HOUSING
- Source
- Find a Tender
- Type
- Contract (Works)
- Duration
- 3 year
- Value
- £333K
- Sector
- CONSTRUCTION
- Published
- 19 Mar 2026
- Delivery
- 02 Nov 2026 to 31 Oct 2029
- Deadline
- 24 Apr 2026 11:00
Related Terms
Location
East Midlands England:
1 buyer
- Trent & Dove Housing Burton on Trent
Description
Trent & Dove Housing is seeking to appoint a suitably qualified and accredited Contractor to deliver a programme of fire door entry surveys across its residential housing stock, comprising approximately 6,300 properties including houses, flats, and sheltered schemes. The contract will involve undertaking systematic fire door inspections within occupied dwellings and communal areas to assess condition, compliance, and performance against current fire safety legislation and standards, including the Fire Safety (England) Regulations 2022 (Regulation 10), Approved Document B, and relevant British Standards. The scope includes, but is not limited to: Inspection and assessment of fire doors and associated components (including frames, seals, ironmongery and glazing); Measurement of door gaps and tolerances; Identification and classification of defects and non-compliances; Provision of evidence-based recommendations for remedial works; Capture of photographic and survey data; Submission of structured digital survey outputs via the Client’s compliance management system (C365). The Contractor will also be required to: Undertake resident liaison and manage access arrangements within occupied properties; Carry out immediate make-safe actions where urgent fire safety risks are identified; Ensure all works are completed safely and in compliance with CDM Regulations and asbestos management requirements; Deliver accurate, auditable data to support the Client’s statutory compliance and asset management duties. The contract will be delivered as a programme of works issued in batches, with no guarantee of volumes, and performance will be monitored against defined KPIs. The initial contract period is expected to be up to five years, with an indicative total value of £400,000, subject to annual budget approval and programme requirements.
Renewal Options
The Contract will be awarded for an initial term of three (3) years. The Contracting Authority reserves the option to extend the Contract by up to a maximum of two (2) further periods of twelve (12) months each, giving a maximum potential Contract duration of five (5) years. Any extension will be exercised at the sole discretion of the Contracting Authority and will be subject to satisfactory contractor performance, continued business need and the availability of funding.
Award Criteria
| Quality | Tenders will be evaluated on the quality of the Contractor’s proposed service delivery model and their ability to meet the Contracting Authority’s technical, operational and compliance requirements for the delivery of fire door entry surveys. This will include, but not be limited to: The Contractor’s approach to mobilisation and delivery of a compliant fire door inspection programme across occupied and void residential properties and communal areas; Methodology for undertaking fire door surveys, including inspection processes, data capture, photographic evidence, measurement accuracy and defect classification in line with relevant legislation and standards (including the Fire Safety (England) Regulations 2022 and associated British Standards); Arrangements for resident liaison, access management, appointment scheduling and minimising no-access instances; Staffing structure, resource allocation and competency of personnel, including relevant qualifications (e.g. FDIS, BM TRADA, IFC or equivalent) and supervision arrangements; Approach to health and safety management, including compliance with CDM Regulations 2015 and asbestos awareness and control procedures; Systems for data management, quality assurance and submission of accurate, auditable records compatible with the Client’s C365 system; Procedures for identifying and escalating risk, including immediate make-safe actions where required; Approach to programme management, performance monitoring and continuous improvement, including delivery against KPIs; The Contractor’s response to any scenario-based questions included within the tender; Social value commitments relevant to the delivery of the Contract. Quality will be assessed in accordance with the evaluation criteria and scoring methodology set out in the tender documentation. |
| Price | Tenders will be evaluated on the basis of the pricing submitted in the Pricing Matrix. Prices will be assessed for value for money, completeness and affordability in accordance with the pricing evaluation methodology set out in the Invitation to Tender. The Contracting Authority will not guarantee any minimum volume or value of work. |
CPV Codes
- 71315400 - Building-inspection services
- 45421100 - Installation of doors and windows and related components
- 71317000 - Hazard protection and control consultancy services
- 71631300 - Technical building-inspection services
Indicators
- Options are available.
- Renewals are available.
Other Information
** PREVIEW NOTICE, please check Find a Tender for full details. **
Reference
- ocds-h6vhtk-05d33f
- FTS 024971-2026