Storage and Management of Lloyd George Medical Records

Location

Eastleigh

Description

NHS Hampshire and Isle of Wight Integrated Care Board (ICB) have procured a central storage and retrieve on demand service for Lloyd George Medical Records. This provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training.

Total Quantity or Scope

The contract was awarded via the ESPO Framework 390_22 for Lot 3 - Total Document Management Solutions. … NHS Hampshire and Isle of Wight Integrated Care Board (ICB) have procured a central storage and retrieve on demand service for Lloyd George Medical Records, for participating practices across the HIOW Integrated Care System. This involves two processes: • Relocation of the paper record from the practices to the central store, including the barcoding and indexing of each record. • Retrieval of the paper record as required by the practice. The service has been procured via the ESPO 390_22 Document Management Solutions Framework. The ICB are awarding to Restore Records Management Ltd. The ICB reserves the right to include any practice within the stated footprint, over the life of the contract. The lifetime value of the contract is £747,084.96. The contract starts on the 16th of March 2026 until the 15th of January 2027.

Award Detail

Award Criteria

CPV Codes

• 72317000 - Data storage services
• 79996100 - Records management

Indicators

• Award on basis of price.

Legal Justification

The contract was awarded via the Lot 3 of the ESPO, 390_22, Document Management Solutions framework in accordance with the permitted framework terms.

Other Information

This is a Public Contracts Regulations 2015 confirmation of contract award notice. This contract has been awarded under the Public Contracts Regulations 2015. For the avoidance of doubt, the provisions of the Health Care Services (Provider Selection Regime) Regulations 2023 and The Procurement Act 2023, do not apply to this award. The award was ratified by attendees of the following HIOW ICB Committees: HIOW ICB Spend Control Group. January 2026 HIOW ICB Procurement Group. February 2026 HIOW Executive Committee. March 2026 No conflicts of interest were identified.