Secure Collection, Destruction and Disposal of Confidential Waste. (Paper Shredding)

Location

Motherwell

Description

The council has a responsibility to ensure that all confidential waste is managed and disposed of appropriately, in line with its Retention Schedules and Records Management Plan, to maintain compliance with data protection and regulatory requirements, including the Public Records (Scotland) Act 2011, UK GDPR, and the Data Protection Act 2018. To support this obligation, the Council has historically maintained contractual arrangements to facilitate the secure disposal of confidential waste across the organisation. This requirement also aligns with wider industry expectations and recognised standards, including relevant ISO certifications, established security protocols, and best practice in records management. The materials disposed of through these processes may include personal data as well as commercially sensitive information, all of which require robust safeguards throughout the disposal lifecycle.

Total Quantity or Scope

Within this Agreement, the Contractor shall be required to provide the following Services: - Recurring Scheduled Off-Site Destruction of Confidential Waste Service - Ad hoc Off–Site Service Delivery - Ad hoc On–Site Service Delivery

Renewal Options

The Council intends to include an additional 2 x 12 month extension periods which can be utilised should circumstances arise that such an extension is required.

Award Criteria

CPV Codes

• 90511400 - Paper collecting services
• 90510000 - Refuse disposal and treatment
• 90513000 - Non-hazardous refuse and waste treatment and disposal services
• 90514000 - Refuse recycling services
• 30191400 - Shredders

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Performance considerations apply.
• Award on basis of price.

Other Information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. TENDERERS PLEASE NOTE: Police Scotland identified a number of business areas which have a high risk of infiltration by Serious and Organised Crime groups; this Contract belongs to one such area and as such the Authority reserves the right to include enhanced probity checks prior to any contract award, including sharing tenderer information with Police Scotland. The tender pack includes a schedule for the Declaration of non-involvement in serious organised crime; this is a mandatory tender submission requirement for all tenderers. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31628. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Bidders should refer to the requirements stated within PCS-Tender. (SC Ref:829432)