Payroll Software and Managed BACS Service

Location

North East England:

Description

The contracting authority is seeking to procure a payroll software solution and associated managed BACS service to support the in-house delivery of payroll across a multi-academy trust. The requirement includes the provision, implementation, configuration, support and maintenance of a payroll system suitable for a multi-site education environment. The system must support monthly payroll processing, statutory payroll requirements, pension scheme administration requirements, payroll reporting, finance reporting outputs, employee and manager self-service functionality where required, and secure handling of payroll data. The requirement also includes a managed BACS service for payroll-related payments, together with appropriate controls, reporting, support and service continuity arrangements. The supplier will be required to support implementation, data migration, testing, parallel running, go-live and post-go-live transition support. The Trust will retain responsibility for operating an in-house payroll function. The contract is intended to cover the contracting authority's current payroll requirements and reasonably anticipated future requirements, including potential growth in employee numbers or sites during the contract term. The initial contract term is three years, with the option to extend as set out in the procurement documents. Full details of the specification, implementation requirements, service levels, evaluation criteria, pricing requirements and contract terms are set out in the tender documents.

Renewal Options

The contract will be awarded for an initial term of three (3) years. The contracting authority reserves the option, at its sole discretion, to extend the contract for a further period of up to twelve (12) months, on the same terms and conditions. Any extension will be subject to satisfactory supplier performance, continued requirement and value for money. The maximum total contract term, including any extension, will not exceed four (4) years.

Award Criteria

CPV Codes

• 48450000 - Time accounting or human resources software package
• 66172000 - Financial transaction processing and clearing-house services
• 72261000 - Software support services
• 72263000 - Software implementation services
• 72268000 - Software supply services

Indicators

• Options are available.
• Renewals are available.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** The Trust has issued a revised version of the Invitation to Tender. The evaluation weightings have been amended to better reflect the relative importance of cost and quality. The Commercial weighting has increased from 8% to 20%, with corresponding adjustments to other criteria. The updated evaluation criteria are set out in Section 4.2 of the revised ITT. Suppliers should ensure they base their responses on the revised documentation.