Provision of a fully supported ERP system

Location

SRUC, West Mains Road, Edinburgh, EH9 3JG

Description

SRUC is seeking to implement a fully supported Software as a Service (SaaS) solution that will replace our existing financial and procurement management system, and deliver strategic and operational benefits across our Teaching, Research and Commercial activities.

Total Quantity or Scope

The objectives of the procurement include but are not limited to a modernisation and enhancement of our current 1.operational financial management processes including budgeting, accounts receivable and accounts payable, strategic financial planning and forecasting; 2. procurement and contract management; 3. financial planning and analysis; 4. statutory and management account preparation; 5. tax calculations and return preparation; 6. pre-award & post-award research management; 7. staff expenses; 8. asset and stock management; 9. credit control. It is anticipated that the solution will be a modern, future-proofed and highly functional system that shall deliver measurable business efficiencies, benefits and organisation-wide changes to processes, systems, controls and employee roles. The solution may also be required to integrate in an up-stream and down-stream manner with other specialist operational systems.

Renewal Options

A further two 12 month extension periods, by mutual agreement.

Award Criteria

CPV Codes

• 48000000 - Software package and information systems
• 48490000 - Procurement software package
• 48443000 - Accounting software package
• 48444000 - Accounting system

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Award on basis of price.

Other Information

Each Tenderer must complete and submit along with their tender the Single Procurement Document (Scotland) (SPD). The SPD sets Minimum Standards that tenderers must achieve. Within each submitted SPD response, Tenderers should note the following selection criteria: 1. That they hold full ISO27001 accreditation. Copies of certification must be provided with the tender submission; 2. That their insurance cover meets the following levels: a. Employer’s Compulsory Liability Insurance (GBP 10 million) b. Professional Indemnity Insurance (GBP 5 million) c. Public Liability Insurance (GBP 10 million) 3. If the tenderer relies on the service of a third-party supplier(s) to complete the delivery of this contract, any such supplier(s) must separately complete the SPD. This completed SPD must be submitted along with the tenderer’s tender submission. 4. As noted in Tender Schedule 1, Note 11 short listed tenderers will also be required to complete: a. SRUC’s Vendor Due Diligence DPIA Questionnaire; b. SRUC’s Supplier Assurance Questionnaire – High Risk Profile. The above Questionnaires are not subject to scoring, but their completion is regarded as mandatory. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=830978. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:830978) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=830978