Scotland's Public Sector Heat Decarbonisation Framework

Location

Glasgow

Description

The purpose of this contract notice is for the procurement of the Scotland’s Public Sector Heat Decarbonisation Framework (SPSHD) previously known as the Non Domestic Energy Efficiency (“NDEE”) Framework for public sector estate improvement works. This procurement will follow a two stage Restricted Procedure: suppliers will first complete an SPD, and shortlisted suppliers will then be invited to submit a full tender at the ITT stage. The Framework, which the Scottish Government will manage, will cover building energy retrofit in its broadest sense including a combination of building fabric, building environmental services systems and their control (e.g. heating, cooling, ventilation, lighting, water etc.), on site renewables, and the potential to connect to district heating systems. It will enable public sector bodies wishing to take forward energy retrofit projects to use (or ‘call off) the Framework and run mini-competitions with suppliers appointed to it to deliver those projects. In addition, the Scottish Government will incorporate the decarbonisation of heating systems into the Framework to meet strategic objectives around net zero. In addition to the delivery of works as part of energy retrofit projects, public sector bodies may require framework suppliers to deliver ancillary services. For example, at call-off stage, Economic Operators may be expected to demonstrate their capability to operate and maintain the technology they install. This could include ongoing maintenance or technical support; however, such services will be subject to Framework Public Bodies' needs and may not be required for every project. Where these services are necessary, suppliers may be requested to provide them directly or alternatively through an approved subcontractor, with responsibility for quality and performance remaining with the primary contractor. The Framework will have one lot, comprising multiple framework suppliers each able to deliver energy efficiency works and services to public sector bodies via a range of technical solutions that will provide guaranteed energy performance over the term of the call-off contract awarded under the Framework. Economic Operators will be expected to have the capacity to provide the services, including via supply chain, across all regions of Scotland including the Highlands and Islands. Further details on the project can be found in the Draft Statement of Requirements documents located in PCS-T. This document is subject to change. No public sector body is committed to place an order under the Framework Agreement. The Framework is intended to support large-scale, complex retrofit and decarbonisation projects, typically exceeding 1 million GBP in value, although project values may vary depending on specific requirements. Projects below this value may also be delivered through the Framework where appropriate; however, alternative existing frameworks may be better suited to lower-value or less complex requirements. Please note that this Framework once placed can be accessed by all public sector bodies including: - central government - health boards - local authorities and arms-length external organisations - universities higher education institutes and further education colleges - other public bodies

Total Quantity or Scope

The SPSHD Framework will operate as a single lot, multi supplier framework, appointing a range of capable economic operators able to deliver energy retrofit and heat decarbonisation solutions across the public sector estate. It will be managed by the Scottish Government. Services delivered under the Framework may include measures relating to building fabric, building services and controls (such as heating, cooling, ventilation, lighting and water systems), on site renewable technologies, and connections to district heating networks. It is intended that the Framework will be awarded on an unranked basis and the method of call off will be through a mini- competition process. All projects will be delivered through a Design and Build Energy Performance Contract model, under which suppliers appointed to the Framework will be invited to compete for individual projects via mini competition call off procedures run by Participating Authorities. Mini competitions may be staged where appropriate to reflect project scale, complexity, or risk. Call off contracts may include associated operation and maintenance services where required on a project specific basis. The Framework will be established for an initial three year term, with the option to extend for a further one year, and suppliers must be capable of delivering works and services across all geographic areas of Scotland, including rural, island, and remote locations. The Framework Agreement will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, the Scottish Fire and Rescue Service, the Scottish Police Authority, Advanced Procurement for Universities and Colleges (APUC Ltd) and their members across the higher and further education sector in Scotland and associate member organisations including their associated and affiliated bodies, Scottish health boards or special health boards , all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Forestry Commission, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. Information about agencies of the Scottish Ministers and offices in the Scottish Administration which are not ministerial offices is available at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about/public-bodies-g... Scottish Non-Departmental Public Bodies are listed at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at: http://www.scotland.gov.uk/Topics/Government/Procurement.

Renewal Options

Initial contract duration is 36 months with the option to extend by a further 12 months

Award Criteria

CPV Codes

• 45200000 - Works for complete or part construction and civil engineering work
• 09323000 - District heating
• 42511110 - Heat pumps
• 42515000 - District heating boiler
• 44622000 - Heat-recovery systems
• 44622100 - Heat-recovery equipment
• 45232140 - District-heating mains construction work
• 45232141 - Heating works
• 45232142 - Heat-transfer station construction work
• 45251250 - District-heating plant construction work
• 45315000 - Electrical installation work of heating and other electrical building-equipment
• 45331000 - Heating, ventilation and air-conditioning installation work
• 50700000 - Repair and maintenance services of building installations
• 71314000 - Energy and related services
• 45251200 - Heating plant construction work
• 71314310 - Heating engineering services for buildings
• 71321200 - Heating-system design services
• 09330000 - Solar energy
• 09331000 - Solar panels
• 09331100 - Solar collectors for heat production
• 09331200 - Solar photovoltaic modules
• 09332000 - Solar installation
• 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
• 34990000 - Control, safety, signalling and light equipment
• 42100000 - Machinery for the production and use of mechanical power

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015 It is envisaged that up to 12 contractors will be appointed, however Scottish Government reserve the right to vary this number down based on the number of competent bids received. Prior to submitting an SPD response, Economic Operators must review the draft Statement of Requirements in addition to the Contract Notice and satisfy themselves that they are able to deliver the works (and any ancillary services) described therein. The Statement of Requirements is provided for indicative purposes only and may be subject to refinement or amendment prior to the Invitation to Tender stage. SPD (Scotland) will be scored in accordance with the SPD Guidance Document which can be located via PCS-T. Economic Operators must download and complete a separate SPD (Scotland) form for any subcontractors involved in the delivery of this service. Question scoring methodology for Award Criteria (Stage 2) will be outlined within the Invitation to Tender once issued to successful stage 2 Suppliers using the 0-4 scoring methodology. Please note there are minimum requirements concerning Cyber Security for this contract to which a pass/fail marking will attach as part of the Award Criteria. Economic Operators will be required to complete a Supplier Assurance Questionnaire (SAQ) using Supply25 to demonstrate they can meet the minimum Cyber Security Requirements. The questionnaire will be aligned to a Moderate Cyber Risk Profile established for this contract, based on the Contracting Authority’s assessment of cyber risk. Further details will be set out in the ITT documents at Stage 2. A contract condition will require the Economic Operators to comply with the minimum security requirements. Economic Operators must also confirm -they will pay staff that are involved in the delivery of the contract at least the real Living Wage -they will meet standards on payment of subcontractors Economic Operators who do not pass these questions will not be subject to Commercial Analysis. As a result the tender will not be considered further. Please ensure that Expression of Interest in this opportunity are provided via PCS-T messaging portal by 29 May 26. SPD Returns are due 22 June 26 as outlined above. The total estimated value of all projects to be delivered through the SPSHD Framework is in the range of 50m–75m GBP. This range reflects current forecasting and acknowledges the inherent uncertainty in demand over the Framework’s duration. It represents the contracting authority’s best estimate of the anticipated maximum value at the point of commencing procurement. It is provided for indicative and transparency purposes only and is intended to offer sufficient headroom over the Framework term. It does not constitute a commitment to award contracts up to this value, nor does it represent any form of guaranteed or minimum level of spend. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 30427. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: Community Benefits will be delivered as per the tender documentation. (SC Ref:830291)