CQC Exhibition Stand Build, Storage and Maintenance

Location

Newcastle upon Tyne

Description

The contractor will be required to build and break down the stand at circa 18 exhibitions / calendar year which are pre booked by CQC. The contractor’s role is crucial to CQC delivering a successful exhibition programme which supports the organisation to meet its strategic obligations. The contractor is required to transport the stand to the show and then back to their storage facility where it needs to be stored securely, along with promotional material and CQC publications.The contractor will be required to maintain (reporting any repairs required and cost to CQC) and store CQC’s existing exhibition stand throughout the duration of the contract. The contract will involve the contractor liaising directly with all the different exhibition organisers to submit information regarding the build and break down by deadlines specified within online manuals (which the exhibition organisers provide).Due to the size of the exhibitions programme, we exhibit at approx. 18 shows/year all across the country, and the size/scale of the stand (the stand is custom made and is very large, with various different parts including walling/shelving, overhead light curved section, iTab touchscreen stands, 3x large 6ft light boxes and reception desk, which all require specific tools, and expertise to put it together) we are therefore unable to do the above logistics ourselves. The stand also requires electrical expertise to connect various stand items to the electrics, as well as the giant iTab to cabled internet. The contractor will be required to build and break down the stand at circa 18 exhibitions / calendar year which are pre booked by CQC. The contractor’s role is crucial to CQC delivering a successful exhibition programme which supports the organisation to meet its strategic obligations. The contractor is required to transport the stand to the show and then back to their storage facility where it needs to be stored securely, along with promotional material and CQC publications.The contract will start from 1st August 2023 for initial 36 months with up to 12 month optional extension.

Ammendments to Previous Notice

Award Detail

CPV Codes

• 79952000 - Event services

Indicators

• Contract modified due to additional needs.

Legal Justification

The contracting authority considers that extending the scope of the contract to provide additional exhibition related support and associated logistical services will support increased participation at external exhibitions and strengthen engagement with providers and stakeholders.The modification is required to ensure continuity of service delivery and avoid duplication of costs and operational inefficiencies that would arise through the appointment of an alternative supplier. The contracting authority considers that the modification does not alter the overall nature of the contract.