Procurement Intake & orchestration Software as a Service (SaaS)

Location

United Kingdom:

Description

National Grid is seeking to secure a contract for the provision of Procurement Intake and Orchestration Software as a Service (SaaS). The service being sought is Software as a Service (SaaS) Licensing models should be provided. System integrations into Coupa and SAP-Ariba are required. User acceptance testing will be undertaken. Artificial intelligence that enables accurate and reliable executions is required. The software should be a commercial off the shelf product. National Grid's current Source 2 Pay (S2P) landscape has fragmented systems, inconsistent intake routes, and heavy manual coordination across sourcing, purchasing, and payment processes, creating friction for end users and limiting procurement's ability to control demand, enforce policy, and deliver value at scale. Employees navigate multiple tools and approval paths depending on category, business unit, and geography, resulting in long cycle times, unmanaged or maverick spend, poor visibility of requests in flight, and downstream issues in P2P execution. As procurement volumes and complexity continue to grow, this operating model does not scale and constrains the adoption of AI. National Grid is advancing a multi-year digital transformation of the Procurement function across both UK and US to enhance strategic sourcing, supplier engagement, and operational efficiency. Building on foundational efforts, the FY 26-27 initiative will focus on upgrading core platforms, automating processes, and preparing for future technologies and agentic AI. As part of this digital transformation, the procurement team is running an RFP for a procurement intake and orchestration solution.

Renewal Options

The contract may be extended annually. The estimated value of the contract is not known by National Grid. This is because there is usually a wide variance in pricing that is caused by the size, scale and reach of software providers who range from start-ups, Small to Medium Enterprises (SME's) and global companies. Therefore, the estimated price purely consists of the threshold amount in the Procurement Act 2023; Schedule 1; Threshold Amounts; row 6; £415,440 multiplied by the maximum number of anticipated contract years. No indexation has been applied to the number.

Award Criteria

CPV Codes

• 48000000 - Software package and information systems

Indicators

• Renewals are available.

Other Information

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