Flexible Framework for Early Learning and Childcare Places August 2025

Location

Renfrewshire

Description

Renfrewshire Council is seeking to establish a multi–Provider Flexible Framework Agreement (Flexible Framework) for Early Learning and Childcare (ELC) Places. The Council is seeking to procure the service of local Providers in respect of the future provision of early learning and childcare places within the Renfrewshire Council Area in addition to and to supplement the service provided at Council premises. This will allow the Council flexibility to offer Parents and Carers (including kinship carers) a choice of Provider for the funded ELC entitlement via a Council owned and managed nursery or from an independent or third sector Provider. The Flexible Framework is for a period of 4 years with the option to extend for up to 12 months on 3 separate occasions, subject to satisfactory operation and performance. The Flexible Framework commenced on the 7th April 2026 and will expire on the 6th April 2030. Should all extension options be taken, the End Date will be the 6th April 2033. Providers’ successful in obtaining a place on the Flexible Framework may have an Appointed Date which differs from the Commencement Date. The length of any Commissioned Place made under this Flexible Framework will be stated in the relevant Commissioned Place. A Commissioned Place may expire after the Flexible Framework End Date. Tenderers should note there is no guaranteed level of spend for any Commissioned Place awarded under the Flexible Framework; there is also no guarantee of payment being made to a Provider solely by appointment to the Flexible Framework. A flexible approach has been designed which will allow New Entrants to apply to be on the Flexible Framework. The Tender Procedure was conducted in accordance with an above Government Procurement Agreement (GPA) Threshold as an Open procedure relating to Services under Schedule 3 – Social and Other Specific Services of the Public Contracts (Scotland) Regulations 2015. The scope of Services to be provided by a Provider under this Flexible Framework falls within the definition of a Chapter 3 Section 7 “Social and Other Specific Service” of the Public Contracts (Scotland) Regulations 2015, as amended (Regulations) and therefore the Flexible Framework is not subject to the full requirements of the aforementioned Regulations. A flexible approach has been designed which will allow New Entrants to apply to be on the Flexible Framework throughout the Period of Contract. The Council will call off from the Flexible Framework. Tenderers should note there is no guaranteed level of spend for any Commissioned Place awarded under the Flexible Framework; there is also no guarantee of payment being made to a Provider solely by appointment to the Flexible Framework.

Lot Division

Award Detail

CPV Codes

• 85312110 - Child daycare services

Indicators

Other Information

Tenderers must accept the Price as detailed in the Tender Documents. Tenderers must meet the selection criteria as detailed in this Contract Notice and also meet the required technical criteria as detailed in the Tender Documents. Minimum Requirements The minimum insurance that all Tenderers will be required to evidence are detailed below. Lot 1: -Employers Liability - 5,000,000 GBP (statutory) each and every claim -Public Liability - with appropriate extension for administering medication 10,000,000 GBP (any one occurrence) -Professional Indemnity - 1,000,000 GBP (will accept cover in the aggregate) -Motor Vehicle - Statutory Third-Party Motor Vehicle Insurance Lot 2: -Employers Liability - 5,000,000 GBP (statutory) each and every claim -Public Liability - with appropriate extension for administering medication 5,000,000 GBP (any one occurrence) -Professional Indemnity – 100,000 GBP (will accept cover in the aggregate) -Motor Vehicle - Statutory Third-Party Motor Vehicle Insurance Lot 1: Each Tenderer will be expected to have a Dun and Bradstreet Failure Score of 20 or above. In the event that a Tenderer is unable to meet this requirement, they will be required to submit their most recent set of audited financial statements, along with those from the preceding financial year. Lot 2: Requirement to submit 3 years of tax returns. Lot 1 and Lot 2: Tenderers will be required to evidence that they have the appropriate experience of previous delivery of Services including confirmation of Care Inspectorate service numbers. Where the Tenderer is a Newly Registered Setting, Day Care Service or Childminder, they may confirm this within the Technical Experience response on the PCS-T System. For Lot 1, Staff delivering the Service must be SSSC registered and be appropriately skilled and qualified. For Lot 2, Staff delivering the Service must be appropriately skilled and qualified within the timescales set by the National Standard. Lot 1 and Lot 2: All Staff must be PVG checked. Tenderers must have a Health and Safety Policy which includes risk assessments. (SC Ref:829083)