Corporate Asset Management System
A Tender Notice
by SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY
- Source
- Find a Tender
- Type
- Contract (Goods)
- Duration
- 7 year
- Value
- £5M
- Sector
- TECHNOLOGY
- Published
- 25 Jun 2026
- Delivery
- 10 Dec 2026 to 09 Dec 2033
- Deadline
- n/a
Related Terms
Location
South Yorkshire:
1 buyer
Description
The opportunity is published by the South Yorkshire Mayoral Combined Authority (SYMCA/the Authority). Further information about the Authority can be found on our website at www.southyorkshire-ca.gov.uk Led by South Yorkshire's Mayor, Oliver Coppard, The South Yorkshire Mayoral Combined Authority (SYMCA) is a formal partnership of councils that shapes policy and leads on decision-making. Formed in 2014 as Sheffield City Region Combined Authority, the constituent members are Barnsley, Doncaster, Rotherham and Sheffield councils. We work together to create a stronger, greener, fairer South Yorkshire, to unlock the potential of our communities, our businesses and our places so they can thrive. Our vision is for an economy which works for everyone, with inclusive and sustainable growth, building on our strengths in innovation and advanced manufacturing. SYMCA's role is to: • Support our political and business leaders with economic analysis and insights to support their decision making on priority activity. • Generate ideas and take forward, in partnership with other stakeholders, further devolution or investment strategies to deliver the results required. • Deliver the programme of investment of the Mayor and MCA. • Successfully operate in accordance with the transparency and compliance framework for local government. The opportunity is for a modern SaaS-based Asset Management System to replace the end-of-life XV Plus platform used by Super Tram. The AMS will initially serve the Supertram light-rail network, operated on the Authority's behalf by South Yorkshire Future Trams Limited (SYFTL), and is procured as a single, modular platform able to extend to SYMCA Facilities Management, Bus and Corporate asset management through phased licence drawdown. The estimated value of the contract, including any extension periods is up to £5,249,000 at list rates. This maximum contract value has been calculated based on initial user requirements for Tramway licensing, core implementation, secondary development and annual support over the term. Additional costs have then been estimated for further licenses and configuration as other SYMCA services are onboarded.
Renewal Options
The Authority reserves the right to extend the contract for a further 2 x 36 months subject to satisfactory performance
Award Criteria
| Price and Commercial | Criteria will include Saas Licensing, Implementation, Annual Support, Day Rates, Comparison Scenario, Vendor Work Package Mapping, Transition and Exit and Licence Drawdown. |
| Quality | At stage 2 this weighting will be 60%, and re-calculated to 40% at stage 3 to incorporate the 20% weighting for the product demonstration. Evaluation criteria include: Linear Asset Management LAM data model, chainage, linear PM, route-based maintenance Core AMS Platform Work orders, PM, inventory, safety, reporting maturity Integration and Architecture M365 ecosystem, ERP readiness, API architecture, multi-entity isolation Platform and Infrastructure Azure hosting, Fabric data lake integration (S46), Co-pilot AI readiness (S47-S48), security Implementation Approach Methodology, timeline credibility, risk management, data migration Team and innovation Named team, roadmap, innovation, The stage 3 demonstration will assess 5 scenarios - multi-entity asset register and linear assets, work-order lifecycle, mobile and offline, preventative maintenance and reporting, configurability and integration Award criteria at stage 2 and stage 3 may be refined based on the previous round outcomes to ensure a robust assessment of proposals and identification of the MAT. |
| Social Value | Submission of a quantitative 40% and qualitative 60% social value commitment via the Social Value Portal including a social value delivery plan. |
CPV Codes
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Indicators
- Options are available.
- Renewals are available.
Other Information
** PREVIEW NOTICE, please check Find a Tender for full details. **
Reference
- ocds-h6vhtk-06bd27
- FTS 059880-2026