Film Scanner and Digitisation System

Location

Glasgow (Kelvin Hall)

Description

The National Library of Scotland (‘the Library’) is looking for a suitably qualified, experienced and knowledgeable Supplier to supply, deliver, install, support and maintain a film scanner able to create digital copies of original films in 16mm, standard 8mm, super 8mm and 9.5mm film gauges. We also request an option for 35mm film gauges. The equipment must demonstrate the ability to handle film gently, including where due to age and condition the film is warped, brittle, or where perforations are damaged. The system must be able to handle capture and synchronisation of optical and magnetic sound with film. It is anticipated that one (1) film scanner and supporting software and hardware as required will be purchased following successful award of the contract. The digitisation system will be operated at the Library’s Kelvin Hall premises in Glasgow.

Total Quantity or Scope

This is an open procurement with 70% weighting on Quality and 30% on Price. The three highest scoring compliant Tenderers (plus any Tenderers scoring within 2 score points of the third highest scoring Tenderer) will be required to host a demonstration visit to allow the Evaluation Panel to assess the proposed solution in operation. All demonstration visits will be required to take place within the UK or Ireland, and should take no longer than 2 hours. Findings from the demonstrations will be used to verify the written responses and will form part of the overall Quality score. Scores from written responses may be adjusted accordingly where applicable. The winning Tenderer's solution must be able to be installed and fully operational before 31 March 2027.

Renewal Options

2x 24 months depending on performance, requirement, and budget availability.

Award Criteria

CPV Codes

• 48329000 - Imaging and archiving system
• 92100000 - Motion picture and video services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Professional qualifications are sought.
• Award on basis of price.

Other Information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=837325. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:837325) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=837325