Temporary Hospitality, Catering and Events Staff for ACE

A Contract Award Notice
by UNIVERSITY OF EDINBURGH

Source
Find a Tender
Type
Framework (Services)
Duration
2 year (est.)
Value
£4M
Sector
BUSINESS
Published
21 Jul 2026
Delivery
To 20 Jul 2028 (est.)
Deadline
n/a

Related Terms

Location

Edinburgh

Geochart for 2 buyers and 9 suppliers

2 buyers

6 suppliers

Description

The University's Accommodation, Catering and Events (ACE) service operates a range of essential catering facilities that support students, staff, visitors and commercial activities across the University. To ensure continuity of these critical services, the University supplements its permanent workforce with temporary agency staff during periods of increased demand, seasonal peaks, planned events and where unforeseen staffing shortages arise. Agency workers are engaged only where the existing permanent workforce is insufficient to meet operational requirements, helping to maintain service continuity, customer experience and contractual commitments. The purpose of this procurement is to establish a Framework Agreement with suitably experienced staffing providers that have the capacity and capability to supply high-quality catering personnel at short notice, as and when required. The Framework value is indicative and non-committal. This project is looking to establish a new framework agreement with suppliers who have the resource and capacity to work with the University to provide catering staffing resources as and when required.

Lot Division

1 Hospitality and Events

ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Catering Assistants – estimate 15+ on very busy days; and - Plate Waiters/Silver Service Staff – estimate 50+ on very busy days. Please be aware that these figures are given in good faith but may not be representative of future demand.
2 Domestic Services

ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Hotel Bedroom Attendants; - Hotel Public Area Cleaners - Student Property Domestic Cleaning Staff
3 Kitchen Staff

ACE operates across the city of Edinburgh. There are multiple venues and location across this wide geographical area, where agency staff will be required to attend for work. All locations may require staff at any one date and time. The volume and type of staff required will be dependent on business needs. Historical data highlights the roles where the highest volume of staff is required are: - Head Chef – Rare but maybe required for interim periods of up to 3 months; - Chef – estimate of up to 10+ on busier days; - Kitchen Assistants – estimate 15 + on very busy days; and - Kitchen Porter – estimate of up to 5+ on busier days. Please be aware that these figures are given in good faith but may not be representative of future demand.

Award Detail

1 Blue Arrow (Edinburgh)
  • Hospitality and Events
  • Num offers: 9
  • Value: £1,600,000 [share]
  • Awarded to group of suppliers.
2 Navolio (London)
  • Hospitality and Events
  • Num offers: 9
  • Value: £1,600,000 [share]
  • Awarded to group of suppliers.
  • Contractor is an SME.
3 Axis Recruitment (Glasgow)
  • Hospitality and Events
  • Num offers: 9
  • Value: £1,600,000 [share]
  • Awarded to group of suppliers.
4 Reed Recruitment (Glasgow)
  • Domestic Services
  • Num offers: 13
  • Value: £800,000 [share]
  • Awarded to group of suppliers.
5 Blue Arrow (Edinburgh)
  • Domestic Services
  • Num offers: 13
  • Value: £800,000 [share]
  • Awarded to group of suppliers.
6 Brightwork (Glasgow)
  • Domestic Services
  • Num offers: 13
  • Value: £800,000 [share]
  • Awarded to group of suppliers.
  • Contractor is an SME.
7 Blue Arrow (Edinburgh)
  • Kitchen Staff
  • Num offers: 10
  • Value: £1,200,000 [share]
  • Awarded to group of suppliers.
8 Reed Recruitment (Glasgow)
  • Kitchen Staff
  • Num offers: 10
  • Value: £1,200,000 [share]
  • Awarded to group of suppliers.
9 Search Consultancy (Inverness)
  • Kitchen Staff
  • Num offers: 10
  • Value: £1,200,000 [share]
  • Awarded to group of suppliers.

Renewal Options

One extension period of 24 months will be available for use at the University's discretion, meaning a potential contract duration of 48 months, or four years.

Award Criteria

Technical 80.0
PRICE 20.0

CPV Codes

  • 79620000 - Supply services of personnel including temporary staff

Indicators

  • Options are available.
  • Award on basis of price.

Other Information

(SC Ref:837643)

Reference

  • FTS 068698-2026

Domains