ELC-26-0761

Location

Musselburgh; Prestonpans; Tranent; Haddington; North Berwick and Dunbar and many small villages and hamlets stretching from Humbie to Innerwick

Description

East Lothian Council (the Council) will be inviting bids from suitably qualified, competent, capable and experienced contractors who wish to be a successful contractor on a Term Maintenance Contract for Planned & Reactive Maintenance for Gas, Oil and LPG for Non-Domestic Properties. The Term Contract will include the Provision of Annual Inspection, Servicing, Testing, Repairs & Maintenance Contract for Non Domestic Properties for the following: -Natural Gas -Oil -LPG The Term Maintenance Contract will cover a 3-year period from date of acceptance with option to extend it once for 1 year. The Term Contract is expected to start around 31st December 2026. This tender process is a two-stage process with the first stage consisting of a selection stage based on the SPD (Single Procurement Document) where the number of tenderers will be restricted using non-discriminatory selection criteria.

Total Quantity or Scope

This tender process is a two-stage process with the first stage consisting of a selection stage based on the SPD (Single Procurement Document) where the number of tenderers will be restricted using non-discriminatory selection criteria. Additional information: Scotland Excel is acting on behalf of East Lothian Council in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.

Renewal Options

The Term Maintenance Contract will cover a 3-year period from date of acceptance with option to extend it once for 1 year.

CPV Codes

• 50720000 - Repair and maintenance services of central heating
• 50531100 - Repair and maintenance services of boilers
• 50531200 - Gas appliance maintenance services
• 45232141 - Heating works
• 45333000 - Gas-fitting installation work
• 45333100 - Gas regulation equipment installation work
• 45333200 - Gas meter installation work
• 50000000 - Repair and maintenance services
• 50800000 - Miscellaneous repair and maintenance services
• 71630000 - Technical inspection and testing services
• 50700000 - Repair and maintenance services of building installations

Indicators

• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Professional qualifications are sought.
• Technical restrictions apply.

Other Information

** PREVIEW NOTICE, please check Find a Tender for full details. ** Scotland Excel is acting on behalf of East Lothian Council in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=834953. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-pr... A summary of the expected community benefits has been provided as follows: East Lothian Council (ELC) is experiencing rapid growth and has an estimated annual spend of GBP150 million per annum, which gives it significant purchasing power. Through its diverse procurement activities, ELC works with suppliers to provide benefits not only to local residents of East Lothian but also to wider communities. To support this commitment, the council has approved a Sustainable Procurement Policy that emphasized the delivery of Community Benefits in Procurement. This policy is aligned with several other key plans and strategies, including the East Lothian Procurement Strategy 2023-2028, East Lothian Council Plan 2017-2027, East Lothian Poverty Plan 2021-2023, Equality Plan 2021-2025, and East Lothian Climate Change Strategy 2020-2025, which prioritize Community Benefits in Procurement as a key area of focus. ELC is dedicated to providing wider benefits to its citizens by engaging with suppliers, providers, and contractors to offer opportunities such as school links, work experience, training, apprenticeships, community project support, and assistance in achieving carbon emissions reduction and sustainability outcomes outlined in East Lothian Procurement Strategy 2023-2028 and East Lothian Climate Change Strategy 2020-2025. These principles remain at the core of the East Lothian Procurement Strategy 2023-2028 as the council seeks to address challenges related to poverty, citizen well-being, and climate change, which are central priorities to ELC general objectives. As a result, Procurement must align and support these wider outcomes. This Contract includes an obligation for the delivery of Community Benefits (once the aggregate spend with the Council reaches GBP50,000 in any financial year). The Community Benefits information will be shared with the shortlisted suppliers at Stage 2, with full details included in the Tender documentation outlining the Community Benefits that the Council is seeking as part of this Contract. (SC Ref:834953) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=834953