Schools transport - Perranporth to Penair School
A Tender Notice
by PENAIR SCHOOL
- Source
- Find a Tender
- Type
- Contract (Services)
- Duration
- 10.5 month
- Value
- £550K
- Sector
- TRANSPORT
- Published
- 23 May 2025
- Delivery
- 03 Sep 2025 to 17 Jul 2026
- Deadline
- 22 Jun 2025 13:00
Related Terms
Location
Cornwall and Isles of Scilly:
1 buyer
- Penair School Truro
Description
Supply of school transport services for the 2025-26 academic year to transport 258 students from the Goonhavern/Perranporth area of Cornwall to Penair School (TR1 1TN). The service is required from 03/09/2025 until 17/07/2026 during term time only and will not be required on INSET days and bank holidays. The is the possibility of a contract extension until 16th July 2027. The service is paid for by the school, therefore fares are not required to be collected.
Renewal Options
A one year extension will be considered if both parties mutually agree to extend the contract.
Award Criteria
| Legal Compliance | • Licensing and Registration: Proof of all required operating licenses, vehicle registration, and compliance with local transport authority regulations. • Insurance Coverage: Adequate insurance for passengers, vehicles, and third-party liabilities. • Driver Background Checks: Police clearance, medical fitness, valid driving licenses, and child protection certifications. |
| Safety and Vehicle Standards | • Vehicle Age and Condition: Age limits (e.g., vehicles not older than 5-7 years), regular maintenance schedules, and vehicle inspection records. • Safety Features: Seat belts, GPS tracking, CCTV, first-aid kits, fire extinguishers. |
| Service Quality and Capacity | • Punctuality and Reliability Track Record: Past performance in meeting schedules. • Fleet Capacity: Sufficient number of vehicles to meet peak demand, including spares. • Route Planning and Optimization: Efficient and safe routes, shortest travel time, and minimal disruption. • Flexibility: Ability to accommodate changes in routes, timings, or number of students. |
| Experience and Reputation | • Years in School Transport: Preferably specialized in school or youth-related transport. • References and Testimonials: Feedback from current/former clients, especially schools. • Reputation and Past Performance: Any history of safety issues or service interruptions. |
| Staffing and Training | • Driver Training: Defensive driving, child safety, emergency response. • Staff Behaviour and Professionalism: Policies on conduct, dress code, communication with children. |
| Technology and Communication | • Parent Communication Tools: Mobile apps, SMS alerts for pickup/drop-off updates. • Real-time Tracking: GPS-enabled tracking with school or parental access. • Incident Reporting: Process for handling breakdowns, delays, or complaints. |
| Cost and Value for Money | • Pricing Structure: Competitive and transparent pricing - fixed vs. variable costs. • Cost Breakdown: Clear breakdown of what's included (fuel, staff, maintenance, insurance). • Payment Terms: Flexibility in billing, refunds, penalties. |
| Environmental Considerations | • Eco-Friendly Fleet: Use of electric or hybrid vehicles, emissions compliance. • Sustainability Policies: Commitment to reducing environmental impact. |
CPV Codes
- 60000000 - Transport services (excl. Waste transport)
Indicators
- Renewals are available.
Other Information
Bus routes are already established however loading list by postcode will be provided so that the supplier can put forward proposed routes, bus stops, number of vehicles and loading lists. Consideration should be given to suitable vehicles for route conditions and access limitations (narrow lanes, bridges etc.) Pupils need to arrive at Penair by 08:20 and board buses at 15:00 each day (please note buses depart promptly at 15:10) ** PREVIEW NOTICE, please check Find a Tender for full details. **
Reference
- ocds-h6vhtk-0514bd
- FTS 026808-2025