Vehicle Leasing & Associated Services

Location

Birchwood

Description

Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK’ social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 (“PCR 2015”) and a central purchasing body under regulation 37 PfH has tendered for a framework agreement for Vehicle Leasing and Associated Services. Tenders were invited from suitably experienced organisations that could provide the range of services and meet the minimum selection criteria as set out in the tender documents. Lot 1 - this will include as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles. Leases/contract hire services may also need to incorporate but not be limited to: -Advising on vehicle specifications and recommendations -Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc. -Road fund licence -First registration -Delivery and collection -Service, maintenance and repair -MOT management -Breakdown cover -Relief vehicle / courtesy cars / pre-contract vehicles -Livery -Racking -Telematics -Insurance database management -Accident and claims management -Glass replacement services -Tyre replacement services -Winter Tyres (fit & storage) -Traffic offence management -Fuel cards -Driver licence verification -Cherished transfers -Daily rental. This will allow end to end implementation of fully managed vehicle fleet solutions. Suppliers will be expected to deliver services to the whole of the UK

Ammendments to Previous Notice

Award Detail

CPV Codes

• 50111100 - Vehicle-fleet management services
• 50111000 - Fleet management, repair and maintenance services
• 50111110 - Vehicle-fleet-support services
• 34100000 - Motor vehicles
• 34114000 - Specialist vehicles
• 32441300 - Telematics system
• 64226000 - Telematics services
• 39151100 - Racking
• 34328200 - Vehicle conversion kits
• 50117000 - Vehicle conversion and reconditioning services
• 50117100 - Motor vehicle conversion services
• 50118200 - Breakdown and recovery services for commercial vehicles
• 50118100 - Breakdown and recovery services for cars
• 34144900 - Electric vehicles
• 50100000 - Repair, maintenance and associated services of vehicles and related equipment
• 50112110 - Body-repair services for vehicles
• 50112200 - Car maintenance services
• 50112120 - Windscreen replacement services
• 50116500 - Tyre repair services, including fitting and balancing

Indicators

• Contract modified due to unforeseen circumstances.

Legal Justification

The extension is required to give the market time to adjust to the changes introduced by PA23. Suppliers are still updating their commercial models, bid processes and legal approaches, and market engagement elsewhere has shown inconsistent levels of readiness. Proceeding earlier risked excluding capable providers or receiving non-compliant bids, reducing competition and value for money

Other Information

This Framework may be used by any contracting authority listed in or referred to in the FTS Notice. This includes: All current members of PfH at the time of the FTS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listed on the following page of the PfH website http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS notice for this procurement. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222472. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:236070)