Drone Training, Support & Maintenance

Location

Inverness

Description

Forestry and Land Scotland (the Purchaser) look after the national forests and land to enhance biodiversity, support tourism, and increase access to the green spaces that will help improve Scotland’s physical and mental health and well-being. The Authority also continues to provide vital timber supplies to support a sustainable rural economy. Further information on who the Authority is and what it does can be found here: https://forestryandland.gov.scot/. The Purchaser has a requirement to place a contract with an external Service Provider for the provision of Drone Training, Support & Maintenance services of their drone resource (Pilots & Drones). The Purchaser currently have a number of General Visual Line of Sight Certification (GVC) and A2 Certificate of Competency (A2 CoC). We have an accountable manager and a third-party agency who provide support including managing our Operations Manual. However, going forward the Purchaser plan to carry out their future in-house drone operations in the Open Category. This is due to the majority of its drone operations posing no/low risk to people. As such, there is no CAA operational authorisation or Operations Manual required. FLS currently has a total of thirty-three (33) drones, and it is anticipated this will increase over the duration of the contract period. The Purchaser is looking for a Service Provider to deliver the following aims: * Training: provision of A2 CoC with an additional practical, flight skills element. * Support which will take a number of forms: - Be the first point of contact for the Purchasers pilots and prospective pilots with queries relating to drones; - checking contractor documentation and certification; - conducting flight skills tests where judged necessary; - Production of Standard Operating Procedures and support materials; - Attending bi-annual all-pilot meetings; - Emergency support in event of accidents and incidents. * Maintenance: carry out maintenance on the FLS drone fleet. A breakdown of what the Purchaser seeks to achieve through the main aims outlined above is detailed within the tender documentation.

Total Quantity or Scope

Forestry and Land Scotland (the Purchaser) currently have a number of General Visual Line of Sight Certification (GVC) and A2 Certificate of Competency (A2 CoC). The Purchaser have an accountable manager and a third-party agency who provide support including managing our Operations Manual. However, going forward the Purchaser plan to carry out their future in-house drone operations in the Open Category. This is due to the majority of its drone operations posing no/low risk to people. As such, there is no CAA operational authorisation or Operations Manual required. The Purchaser currently has a total of thirty-three (33) drones, and it is anticipated this will increase over the duration of the contract period. … * Maintenance: carry out maintenance on the Purchasers drone fleet.

Renewal Options

Initial 36 months (3-years) with the option to extend up to a further 24 months (2-years).

Award Criteria

CPV Codes

• 77300000 - Horticultural services
• 77200000 - Forestry services
• 32210000 - Broadcasting equipment
• 32412100 - Telecommunications network
• 32510000 - Wireless telecommunications system
• 32530000 - Satellite-related communications equipment
• 38115100 - Radar surveillance equipment
• 38126000 - Surface observing apparatus
• 38221000 - Geographic information systems (GIS or equivalent)
• 38290000 - Surveying, hydrographic, oceanographic and hydrological instruments and appliances
• 38821000 - Radio remote-control apparatus
• 48614000 - Data-acquisition system
• 72222300 - Information technology services
• 72227000 - Software integration consultancy services
• 72228000 - Hardware integration consultancy services
• 72254100 - Systems testing services
• 72260000 - Software-related services
• 72300000 - Data services
• 90711500 - Environmental monitoring other than for construction
• 80000000 - Education and training services

Indicators

• Bids should cover the whole contract.
• This is a recurring contract.
• Renewals are available.
• Financial restrictions apply.
• Performance considerations apply.
• Professional qualifications are sought.
• Award on basis of price.

Other Information

Please Note: The principal Service Provider must be a Recognised Assessment Entity (RAE) to be eligible to submit a tender for this opportunity. If your organisation currently holds any Contract, Framework Agreement, or any other Agreement with the Purchaser that involves drone operations (excluding the purchase of drones & hardware), you are not eligible to submit a tender for this opportunity. This includes any persons of significant control within your organisation who may be affiliated to any other organisations who hold any contractual agreements for the provision of drone operations with FLS. Similarly, if you are awarded a contract through this tender process, you will not be eligible to submit tenders for any future opportunities related to drone operations whilst you hold that agreement. The contract will be for a period of thirty-six (36) months (three (3) years) with the option to extend up to an additional twenty-four (24) months (two (2) year). Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Question Scoring Methodology for Technical Criteria: 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. 25 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 50 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 75 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 100 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. Any bidder that receives a score of ONE or LESS for one or more for the lot specific technical questions will be excluded from the tender. Any bidder that receives a total technical score below 50% out of 100% will be excluded from the tender. Please refer to Section 7.3 519 T&Cs document, which in one of the document attachments making up the tender pack within PCS-Tender, for a full list of operational reasons for modification. The Scottish Government Supplier Journey: www.supplierjourney.scot The Buyer Help and Guidance on PCS-T here: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/buyerhelp.h... The Supplier Development Programme is available to assist suppliers with public procurement including training events: https://www.sdpscotland.co.uk/ The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31345. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:825975)