Provision of cleaning services for Cairngorms National Park offices in Grantown on Spey and Ballater

Location

Grantown-on-spey

Description

The Park Authority requires cleaning service at its main HQ building in Grantown on Spey and a small office space at Ballater.

Total Quantity or Scope

The cleaning in Grantown is to be carried out between the hours of 5.00pm and 7.30pm. The cleaning in Ballater is to be carried out between the hours of 5.30pm and 7.30pm. Key outputs 1. To have a high level of cleanliness throughout the offices. 2. To have an updated contract to reflect all the improvement works. 3. To have a contract easy to manage and maintain with a clear line of communication from the contractor to the client. 4. TUPE transfers for all current staff and to include those that provide holiday and sickness cover. 5. To provide a Fair Work First environment for all contracted members of the cleaning staff.

Renewal Options

The contract will consist of an initial two‑year term, with the option to extend for a further 1 year + 1 year, subject to the awarded tenderer meeting all required performance criteria.

Award Criteria

CPV Codes

• 90919200 - Office cleaning services
• 90910000 - Cleaning services
• 90911000 - Accommodation, building and window cleaning services

Indicators

• Bids should cover the whole contract.
• Renewals are available.
• Performance considerations apply.
• Staff qualifications are relevant.
• Award on basis of price.

Other Information

The Park Authority sets the total contract value at GBP 292,000 inclusive of VAT (243,333 exclusive of VAT) for the full four‑year contract term. This value reflects an annual budget allocation of GBP 73,000 per year for the financial years 2026/27 onward. The contract will consist of an initial two‑year term, with the option to extend for a further 1 year + 1 year, subject to the awarded tenderer meeting all required performance criteria. The Park Authority will apply an annual increase to this contract maximum equivalent to the published rate of UK inflation (CPI) or annual level of increase to Scottish Living Wage (whichever is higher) as last published at point of anniversary of contract award. Park Authority does not guarantee any level of work to be instructed or the resulting contract values. In accordance with the rules governing the Open Procedure, all tenderers are advised that the Park Authority has established a fixed maximum budget for the full contract term for this procurement. Any tender submitted with a total proposed price that exceeds the published budget cap will be deemed non compliant and will be excluded from the evaluation process. No further consideration will be given to such tenders, and the Park Authority will not enter into clarification or negotiation regarding prices that exceed the stated limit. Tenderers must therefore ensure that their financial proposals are fully costed, sustainable, and within the maximum budget specified in the procurement documents NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=829041. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:829041) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=829041