CCTV control room maintenance contract

Location

Within the Borough of Dacorum

Description

The contract covers the maintenance of the Council's CCTV network and is due to expire on 30 March 2027. The Council is seeking to extend the agreement for an initial period of two years, with the option of a further 12-month extension. This approach reflects the uncertainty associated with Hertfordshire Local Government Reorganisation, which prevents the Council from procuring a longer-term arrangement until the future organisational structure and service requirements are confirmed. The additional 12-month extension option will provide flexibility should the future arrangements for CCTV services not be agreed within the initial extension period, or where additional time is required to procure and mobilise a replacement contract. There will be a 30-day period between the publication of the VEAT notice and the formal agreement and execution of the contract extension. The value set out in the notice is for the potential three years extension period only.

Total Quantity or Scope

The initial agreement was for the upgrade, refresh, and ongoing maintenance of the Council's borough‑wide CCTV system. This included: - To upgrade and enhance the Council's CCTV infrastructure and hardware through a phased refresh programme. - To provide preventative maintenance and responsive repairs for the entire CCTV network, including both existing and upgraded equipment. - To maintain a highly critical network that supports security across the borough. In terms of the refresh agreement, this is completed and any new replacement equipment will only be required where it is beyond economic repair.

Award Detail

CPV Codes

• 50610000 - Repair and maintenance services of security equipment

Indicators

Legal Justification

The contract covers the maintenance of the Councils CCTV network and is due to expire on 30 March 2027. The Council is seeking to extend the agreement for an initial period of two years, with the option of a further 12-month extension. This approach reflects the uncertainty associated with Hertfordshire Local Government Reorganisation, which prevents the Council from procuring a longer-term arrangement until the future organisational structure and service requirements are confirmed. The additional 12-month extension option will provide flexibility should the future arrangements for CCTV services not be agreed within the initial extension period, or where additional time is required to procure and mobilise a replacement contract.

Other Information

The Council will not formally extend or sign an extension agreement until 30 days from this notice being published.