Contract Variation for Continued Provision of HRIS Solution

Location

South East England:

Description

This contract variation covers the continued provision of Moat's HRIS platform, including modules for HR, Recruitment, Payroll, and Expenses, provided by The Access Group. The variation reflects a shift to the Access Evo solution following product retirement of the previous platform

Total Quantity or Scope

The procurement relates to a contract variation with The Access Group to continue provision of an integrated HRIS solution via the Access Evo platform. The contract includes modules for HR (employee records, case management), Recruitment (ATS and onboarding), Payroll (monthly processing, payslip management), and Expenses (claim submission and approval). The variation reflects updated commercial terms, a product upgrade to the Evo suite, and pricing aligned to a 24-month fixed term with a 24-month extension option. Benefits include continuity of service, improved system performance, and reduced risk from supplier-driven retirement of the previous solution. For clarity, the price for the initial term of 24 months is £295,966.38

Award Detail

Renewal Options

24-month fixed term with a 24-month extension option.

CPV Codes

• 79631000 - Personnel and payroll services
• 48422000 - Software package suites
• 48442000 - Financial systems software package
• 48450000 - Time accounting or human resources software package
• 72212450 - Time accounting or human resources software development services

Indicators

• Options are available.

Legal Justification

The extension is considered lawful under Regulation 72(1)(e) because: 1. The modification does not render the contract materially different in character: The contract remains for the provision of HRIS services, albeit with updated technical features and a revised pricing mechanism. The core nature of the services remains unchanged. 2. The modification does not change the economic balance in favour of the contractor: While the pricing mechanism has been updated, Moat will ensure that the revised terms reflect reasonable compensation and do not result in over-compensation. 3. The modification does not considerably extend the scope of the contract: The extension is limited in duration and scope, intended solely to allow time for a compliant re-procurement process.

Other Information

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